Executive Assistant to Chief Executive Officer

OneClickComply®

Sunderland

On-site

GBP 32,000 - 36,000

Full time

40 hours ago

Be an early applicant

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Benefits offered by this job

Equity participation (stock options)

In-office parking

Health and wellbeing benefits

Team meals

Job summary

OneClickComply in Sunderland is seeking an exceptional Executive Assistant to the CEO. You will guard his time, manage his calendar, handle correspondence, and ensure critical tasks are completed on time.

You will coordinate travel, prepare briefing notes and board packs, and act as the operational glue across finance, sales admin, contracts, and office management. The role requires discretion, superb written English, and the ability to push back when needed, with in-person work at our

Qualifications

Firm requirements: Full UK driving licence and your own car, dedicated solely to your use at all times — not shared with a partner or family member.
Local to Sunderland or within commutable distance — in-person role, early starts and occasional late finishes
Proven experience supporting a senior leader — ideally a founder, CEO, or executive in a fast-moving environment
Willingness to travel regularly, including overnight stays and occasional international trips

Responsibilities

Defend the CEO's time by protecting the diary and prioritising key meetings
Manage inbound communications from investors, partners, clients, auditors, and staff
Draft and send correspondence on the CEO's behalf and represent the CEO's office professionally

Skills

Diary management

Executive support

Travel coordination

Calendar management

Office administration

Communication skills

Written English

Discretion

Workspace tools

Tools

CRM

Xero

e-signature platforms

Google Workspace / MS 365

Job description

OneClickComply is changing how businesses think about cybersecurity compliance. We've built a platform that automates the hard parts — technical control implementation, policy generation, continuous monitoring, and real-time audit evidence — so that achieving ISO 27001, SOC 2, Cyber Essentials, and CIS v8 takes weeks instead of months.

We're a multimillion-pound startup, backed and growing fast, based in Sunderland. Small team, no hierarchy, no red tape. The decisions being made right now will define what this company becomes.

The Opportunity

This is not a diary-management job.

We're looking for someone to be the CEO's right hand — the person who protects his time, guards his focus, and makes sure the things that need to get done actually get done. You'll be the last line of defence between him and the hundred small things that would otherwise eat his week alive.

You’ll need to be comfortable saying no on his behalf. You’ll need to be comfortable chasing him when he's the bottleneck. The right person can hold a CEO accountable as easily as they can hold a calendar together.

Beyond that, you'll be the operational glue across the business — working with our CFO and accounts team on financials, our COO on sales admin, and across the company on contracts, legal, and office management.

What You'll Be Doing

Defending the CEO's time

Own and ruthlessly protect the diary — decide what gets an hour, what gets fifteen minutes, and what never reaches him at all
Manage inbound from investors, partners, clients, auditors, and the team
Draft and send correspondence on his behalf and represent the CEO's office professionally

Making sure things get done

Track every commitment, action, and deadline the CEO signs up to — and chase them to completion, including chasing him
Be the person who remembers what was promised three weeks ago and makes sure it lands
Prepare briefing notes, research, meeting packs, agendas, and board materials so he never walks into a room cold

Travel and logistics

Build complex multi-stop UK and occasional international itineraries — flights, hotels, trains, transfers, and contingency plans for when it all goes wrong at 6am
Accompany the CEO regularly to client meetings, investor sessions, conferences, and industry events
Drive, prep, take notes, and make sure he's ready for every meeting

Finance and accounts — with our CFO and accounts team

Raise and chase invoices, process expenses and receipts, reconcile company card spend
Manage supplier accounts and subscriptions
Help pull together numbers for board reporting, investor updates, and grant claims

Sales administration — with our COO

Maintain CRM hygiene and pipeline reporting
Prepare proposals, quotes, and order forms
Process new client paperwork so nothing stalls between a deal closing and a client onboarding

Contracts and legal

Own the contract repository — client agreements, supplier contracts, NDAs, DPAs, partner agreements
Manage e-signature workflows and chase counterparties for turnaround
Track renewal dates and notice periods so nothing is ever missed
Liaise with external legal advisors when needed

Office and company operations

Run the Sunderland office day to day — suppliers, facilities, equipment, deliveries
Coordinate team events, all-hands, client visits, and the monthly team meal

Handling the confidential

Board materials, investor updates, commercial terms, financials, and people matters — treated with complete discretion

What We're Looking For

Above all else: diligence, hard work, and dependability. This role lives or dies on whether the CEO can hand you something and forget about it, confident it will be done properly and on time.

Firm requirements

Full UK driving licence and your own car, dedicated solely to your use at all times — not shared with a partner or family member. You'll be driving at short notice. Parking is paid for.
Local to our Sunderland office, or within comfortable commutable distance — this is an in‑person role, including early starts and occasional late finishes
Proven experience supporting a senior leader — ideally a founder, CEO, or executive in a fast‑moving environment
Willingness to travel regularly, including overnight stays and occasional international trips

You’ll also need

Exceptional organisation and the ability to hold a dozen moving parts in your head without dropping any
Excellent written English — you'll be drafting in the CEO's name and it needs to sound right
The confidence to push back, say no, and chase up the chain without flinching
Complete discretion with confidential and commercially sensitive information
Comfort with numbers, contracts, and detail‑heavy admin — and genuine satisfaction in bringing order to things
Strong working knowledge of Google Workspace or Microsoft 365

Nice to have

Experience with a CRM, accounting software such as Xero, or e‑signature platforms
Startup, scale‑up, or tech environment experience
Any exposure to cybersecurity, compliance, or GRC — not essential, we’ll teach you

Why Join Us

Work directly alongside the CEO of a fast‑growing, well‑funded business
Visibility across finance, sales, legal, and operations from day one
Real ownership of your remit and a genuine stake in the outcome
No red tape, no death by committee

Salary & Benefits

£32,500 per annum, plus a package well beyond what you'd expect from a company our size.

Equity

Part of our stocks and share options pool (10% of the company), allocated on seniority and impact

Paid city centre parking

Fully covered, so your car is always where you need it

Health and wellbeing

24/7 GP appointments and prescriptions for you and your family
Unlimited telephone, face‑to‑face, and video counselling
Virtual physiotherapy and unlimited eye testing
Virtual gym classes and discounted memberships at over 3,600 locations including PureGym, David Lloyd, and Nuffield Health
Subsidised health insurance through BHSF from £6.21 a month
Dedicated care and special needs support
25% off 24/7 video vet consultations through Vetster

Generous time off