Executive Assistant to Chief Executive Officer

Global Health Services; Cheltenham; On-site; GBP 30,000 - 35,000; Full time

Job summary

Join an innovative healthcare organization as an Executive Assistant to the CEO, where you'll provide crucial support during an exciting launch phase. This role offers the chance to work in a state-of-the-art facility in Cheltenham, contributing directly to the success of a clinic projected to deliver 100,000 appointments annually. You'll manage the CEO's busy schedule, coordinate meetings, and ensure smooth operations while maintaining confidentiality and discretion. If you're organized, proactive, and passionate about making a difference in private healthcare, this is the perfect opportunity for you.

Benefits

Competitive salary and benefits package

Professional development opportunities

State-of-the-art working environment

Fast-paced and stimulating work environment

Qualifications

• 3+ years experience as an Executive Assistant supporting senior executives.
• Exceptional organisational and time management skills.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Manage CEO's complex diary and schedule appointments.
• Act as primary contact for stakeholders and manage correspondence.
• Prepare reports and assist in strategic initiatives.

Skills

Organisational Skills

Time Management

Communication Skills

Microsoft Office Suite

Problem Solving

Education

Experience as Executive Assistant

Healthcare Experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Executive Assistant to the CEO - GHS Clinics: Cheltenham

Be Part of Something Exceptional: Shape the Future of Private Healthcare

GHS Clinics is establishing a new benchmark in private care, and we're looking for an exceptional Executive Assistant to provide high-level support to our CEO during this exciting launch phase and beyond at our brand-new, state-of-the-art facility in central Cheltenham.

This is a unique opportunity to be at the forefront of a dynamic and impactful business, contributing directly to the success of a clinic projected to deliver 100,000 appointments annually. You will play a crucial role in ensuring the CEO's efficiency, productivity, and overall effectiveness, enabling them to focus on strategic growth and delivering exceptional patient care.

Location: Cheltenham Spa, Gloucestershire, UK

Reporting to: Chief Executive Officer (CEO)

Start Date: July 2025

Salary: £30,000 - £35,000 depending on experience

Hours: Full time

Key Responsibilities:

• Comprehensive Administrative Support: Manage the CEO's complex and ever-changing diary, proactively scheduling appointments, meetings, and travel arrangements, ensuring efficient use of their time.
• Act as the primary point of contact for internal and external stakeholders, screening calls, emails, and correspondence, and responding appropriately and professionally.
• Organise and maintain confidential files and records, both electronic and physical, ensuring easy access and retrieval.
• Coordinate and support board meetings and other executive-level meetings, including preparing agendas, distributing materials, taking minutes, and tracking action items.
• Manage office supplies and ensure the smooth operation of the CEO's office.
• Project and Initiative Support: Assist the CEO in the planning, execution, and monitoring of strategic initiatives and projects related to the clinic launch and ongoing operations.
• Conduct research and gather information as required by the CEO.
• Prepare reports, summaries, and analyses to support the CEO's decision-making.
• Track progress on key deliverables and follow up on outstanding actions.
• Gatekeeper and Liaison: Act as a trusted gatekeeper, understanding the CEO's priorities and filtering requests accordingly.
• Build and maintain strong working relationships with internal teams, external partners, and key stakeholders.
• Facilitate effective communication between the CEO and other members of the leadership team and staff.
• Confidentiality and Discretion:Handle highly sensitive and confidential information with the utmost discretion and professionalism.
• Problem Solving and Proactive Support: Anticipate the CEO's needs and proactively identify and address potential issues or challenges.
• Exercise sound judgment and initiative in resolving administrative matters.

Qualifications and Experience:

• Proven experience (ideally 3+ years) as an Executive Assistant supporting senior-level executives, preferably within a fast-paced environment. Healthcare experience is advantageous but not essential.
• Exceptional organisational and time management skills with a demonstrated ability to prioritise tasks, manage multiple deadlines, and work effectively under pressure.
• Excellent communication skills, both written and verbal, with a professional and articulate manner.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and a high degree of accuracy.
• Ability to exercise sound judgment, discretion, and initiative.
• A proactive and solution-oriented approach with a strong work ethic.
• Ability to build strong working relationships and work collaboratively with diverse teams.
• A genuine enthusiasm for being part of a new and growing organisation.

Personal Attributes:

• Highly professional and presentable.
• Discreet and trustworthy.
• Resourceful and proactive.
• Calm and composed under pressure.
• Flexible and adaptable to changing priorities.
• A strong team player with a positive attitude.

Benefits of Joining GHS Clinics:

• The opportunity to be part of something truly exceptional from the ground up.
• A stimulating and fast-paced environment where your contributions will be highly valued.
• The chance to work alongside a passionate and dedicated team committed to delivering outstanding patient care.
• A state-of-the-art working environment in a central Cheltenham location.
• Competitive salary and benefits package
• Opportunities for professional development and growth as the clinic expands.