Executive Assitant/PA

Fred. Olsen Limited; Greater London; Vor Ort; GBP 35.000 - 48.000; Vollzeit

Benefits dieser Stelle

AXA Health Private Medical

Life Assurance

Enhanced Maternity & Paternity Pay

Discounted Travel

Cruise Concessions plus Boost Benefits

Zusammenfassung

Fred. Olsen Limited is seeking an Executive Assistant/PA to provide proactive support to the CEO and ensure the smooth operation of our London office.

You will manage administrative tasks, travel, invoices and facilities, while coordinating projects and implementing efficient processes. The role requires exceptional organisational skills, discretion with confidential information, and the ability to work independently while collaborating across the business.

Qualifikationen

• Exceptional organisational skills to manage multiple priorities in a fast-paced environment.
• Strong attention to detail with a proactive, solutions-focused approach.
• Excellent written and verbal communication and relationship-building at all levels.
• Experience supporting senior executives and handling confidential information with discretion.
• Ability to work independently while collaborating across the wider business.

Aufgaben

• Provide proactive executive support to the CEO and manage diary, reports, travel and expense admin.
• Coordinate complex travel arrangements, domestic and international.
• Liaise with building management, service providers and contractors.
• Process invoices and approve expenditure within delegated authority.
• Coordinate meeting room bookings, visitor management and catering for internal events.
• Develop and improve office procedures and administrative systems.
• Lead Health & Safety activities as Responsible Person and maintain documentation.
• Line manage the Office Administrator and provide guidance.

Kenntnisse

Organisational skills

Attention to detail

Communication skills

Confidentiality

Independent worker

Jobbeschreibung

Established in 1963, Fred. Olsen Ltd focuses primarily on the Renewable Energy, Forest Management, Logistics and Travel Sectors. Established and based in the UK, but operating globally, we operate with innovation, service and dependability in mind, and supply a central service function in Finance, HR, IT and Facilities services to the UK companies under our umbrella which include:

• The Natural Power Consultants
• ZX Lidars
• ZX Measurement Services

As a company we have a family culture, our success is anchored in an authentic heritage. Delivering our vision is down to the passion of our people, and we are proud to create opportunities for everyone to thrive and grow.

The Executive Assistant/PA role is responsible for delivering proactive executive support to the CEO and ensuring the smooth and effective operation of the London office. The position plays a key role in supporting business activities, managing office administration and facilities, and coordinating projects and initiatives as required.

• Provide dedicated executive support to the CEO, including preparation and formatting of reports, diary and meeting management, travel coordination, expense administration, and a wide range of confidential duties.
• Manage and coordinate complex travel arrangements, ensuring efficiency, flexibility, and seamless execution of domestic and international travel plans.
• Act as the primary point of contact for building management, service providers, and external contractors, maintaining strong working relationships and ensuring prompt resolution of facilities-related matters.
• Process invoices and approve expenditure within delegated authority levels, while maintaining accurate financial records and foreign currency holdings.
• Coordinate meeting room bookings, visitor management, and catering arrangements to support internal meetings and corporate events.
• Develop, implement, and continuously improve office procedures, administrative processes, and systems to enhance operational efficiency.
• Lead all day-to-day Health & Safety activities as the designated Responsible Person, ensuring compliance with company policies and regulatory requirements, maintaining accurate documentation, and conducting routine checks.
• Line manage and support the Office Administrator, providing guidance, prioritisation, and ongoing development.

What you will bring:

• Exceptional organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and a proactive, solutions-focused approach.
• Excellent written and verbal communication skills, with the confidence to build relationships at all levels.
• Experience supporting senior executives and handling confidential information with professionalism and discretion.
• The ability to work independently while collaborating effectively across the wider business.

Attached to this advert you will find a full overview of the fantastic benefits we offer, along with a detailed Job Profile for this position.

Fred. Olsen Ltd offers a wide range of exciting employee benefits including but not limited to

• Axa Health Private Medical
• Life Assurance
• Enhanced Maternity & Paternity Pay
• Discounted Travel
• Cruise Concessions plus retail discounts and cash back incentives through our Boost Benefits scheme

As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees. We want to ensure that you feel supported throughout the application process and provide reasonable adjustments where necessary and requested. If you require any reasonable adjustments as part of your application and interview process, please do not hesitate to let us know.