Executive Assistant to CEO – Part-Time, On-Site

Confidential; England; On-site; GBP 16,000 - 20,000; Part time

Job summary

Confidential in the United Kingdom is seeking an experienced Personal Assistant to provide administrative support to their CEO. The role involves managing executive administration, governance support, meeting coordination and document generation.

Part-time 3 days, 21 hours per week, fully on-site in BA3. Responsibilities include diary management, preparing documentation, drafting correspondence and reports, processing expenses, handling enquiries, arranging travel and producing meeting minutes.

Qualifications

• Previous experience in an Administration, Coordination or Secretarial role.
• Excellent diary management and meeting co-ordination skills.
• Excellent written and verbal communication skills.
• The ability to handle confidential and sensitive information with discretion.
• Strong organisational and prioritisation skills.
• Confidence building relationships with senior stakeholders, suppliers and external contacts.
• Proficiency in Microsoft Office applications.

Responsibilities

• Managing a busy diary and co-ordinating meetings, events and appointments.
• Preparing meeting documentation.
• Drafting routine correspondence, reports and presentations.
• Processing expenses and maintaining confidential records.
• Handling telephone and email enquiries and acting as a key point of contact.
• Co-ordinating travel arrangements and conference bookings.
• Maintaining compliance records, filing systems and documentation.
• Supporting committee meetings and producing meeting minutes.

Skills

Diary management

Meeting coordination

Stakeholder liaison

Travel coordination

Confidentiality

Tools

Microsoft Office

Job description

Confidential in the United Kingdom is seeking an experienced Personal Assistant to provide administrative support to their CEO. The role involves managing executive administration, governance support, meeting coordination and document generation.

Part-time 3 days, 21 hours per week, fully on-site in BA3. Responsibilities include diary management, preparing documentation, drafting correspondence and reports, processing expenses, handling enquiries, arranging travel and producing meeting minutes.