Executive Assistant to CEO & Global Leadership Team

Civia Health, LLC.; Leeds; On-site; GBP 36,000 - 54,000; Full time

Job summary

Civia Health, LLC. is seeking an Executive Assistant to support the CEO and 1–2 C-suite leaders. The role manages calendars across US and UK time zones, coordinates meetings, travel and events, and serves as a trusted point of contact for internal teams, sponsors and partners.

You will handle confidential information with discretion, draft communications, and drive efficiency through proactive problem-solving in a fast-growing organization.

Qualifications

• GCSEs or equivalent.
• At least 3 years of experience as an executive or senior administrative assistant, supporting director level or above.
• Proven experience managing complex calendars and travel across time zones.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Exceptional organizational skills, attention to detail and ability to manage competing priorities.
• Sound judgment and discretion in handling confidential information, including compensation and people matters.
• Ability to build trusted relationships with executives, employees, sponsors and partners.

Responsibilities

• Manage complex, frequently changing calendars across US and UK time zones.
• Prioritize meeting requests and protect focus time based on business priorities.
• Schedule internal meetings, board and investor meetings, and sponsor or partner calls.
• Prepare agendas, briefing notes and presentations; take minutes and track action items to completion.
• Draft and proofread correspondence, reports and executive communications.
• Screen and prioritize emails and calls, responding on the executive's behalf where appropriate.
• Plan domestic and international travel, including itineraries, accommodation and visas.
• Coordinate leadership offsites, site visits, team events and board meetings, including logistics and budgets.
• Process expense reports and invoices, and track budgets for the executive office.
• Maintain organized files, contact lists and document records.
• Coordinate with Finance, Human Strategy, Operations and site teams to move work forward.
• Support special projects, including research, data gathering and tracking progress against deadlines.
• Identify ways to improve processes and tools for the executive office.

Skills

Calendar management

Communication skills

Organizational skills

Education

GCSEs (or equivalent)

3+ years executive/senior admin assistant experience

Tools

Microsoft 365

Job description

Civia Health, LLC. is seeking an Executive Assistant to support the CEO and 1–2 C-suite leaders. The role manages calendars across US and UK time zones, coordinates meetings, travel and events, and serves as a trusted point of contact for internal teams, sponsors and partners.

You will handle confidential information with discretion, draft communications, and drive efficiency through proactive problem-solving in a fast-growing organization.