Executive Assistant to CEO - Beauty

Bain and Gray; England; On-site; GBP 40,000 - 56,000; Full time

Job summary

A leading recruitment agency in the UK seeks an experienced Executive Assistant to support the CEO of a fast-growing beauty brand. This pivotal role involves managing the CEO's diary, organising travel, and preparing for high-level meetings. The ideal candidate will have over three years of experience providing support at the executive level, exceptional communication skills, and a genuine interest in the beauty industry. A full-time, office-based position with a commitment to diversity and inclusion.

Qualifications

• Minimum of three years' experience supporting a CEO or senior executive.
• Strong organisational skills with attention to detail.
• Proficient in Microsoft Office and modern cloud-based tools.
• A clear, professional communicator with strong written and verbal skills.

Responsibilities

• Manage CEO's diary and priorities as a trusted gatekeeper.
• Organise complex travel arrangements with little notice.
• Prepare documentation and communications for meetings.
• Support business initiatives related to growth and partnerships.
• Assisting with a range of business initiatives and projects connected to growth, partnerships, and international expansion
• Handling expenses and highly confidential information with accuracy, care, and discretion

Skills

High-level support experience

Organisational skills

Strong communication skills

Advanced Microsoft Office skills

Attention to detail

Flexibility for travel

MS Office

Cloud tools

Tools

Microsoft Office Suite

Cloud-based tools

Job description

This range is provided by Bain and Gray. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Bain and Gray

Office Manager at London based Boutique Recruitment Agency

Reference: EG7149

Location: London

We are working with an incredibly fast growing, founder led consumer brand within the beauty space, seeking an exceptional EA to support the CEO / Co-Founder during an exciting period of international expansion.

This is a pivotal EA role for someone who enjoys acting as a trusted right hand, managing priorities, protecting time, and ensuring the executive office runs seamlessly. The successful candidate will be confident operating at pace, commercially aware, and genuinely passionate about the beauty industry.

Key responsibilities

• Serving as a trusted gatekeeper to the CEO, overseeing a busy and ever-changing diary to ensure key priorities are protected
• Organising complex UK and international travel arrangements, frequently at short notice
• Acting as a central point of contact for senior internal and external stakeholders, producing polished written communications and documentation
• Planning and supporting high-level meetings, including preparation of materials, minute-taking, and following up on actions
• Assisting with a range of business initiatives and projects connected to growth, partnerships, and international expansion
• Handling expenses and highly confidential information with accuracy, care, and discretion

About you

• A minimum of three years’ recent experience providing high-level support to a CEO or senior executive within a fast‑paced, scaling business
• Genuine interest in, or experience within, beauty, retail, or e‑commerce environments
• Highly organised with exceptional attention to detail and the confidence to manage access and priorities at senior level
• A clear, professional communicator with strong written and verbal skills
• Advanced user of Microsoft Office and modern, cloud‑based tools
• Flexible and open to regular UK and overseas travel as required
• Korean language skills would be welcomed but are by no means essential

Additional information

• Full‑time, office‑based position, Monday to Friday (8:00am – 4:30pm)
• Ongoing collaboration between the Central London office and West London warehouse

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.