Executive Assistant to CCO

XO; London; On-site; GBP 40,000 - 65,000; Full time

Job summary

A leading company in the industry is seeking a high-performing Executive Personal Assistant to support their Chief Commercial Officer. This strategic role encompasses managing complex schedules, coordinating international travel, and providing high-level executive support in a dynamic business environment. The ideal candidate will possess exceptional organizational skills and the ability to handle confidential information with discretion, ensuring the smooth operation of the executive's functions.

Qualifications

• 5+ years as an Executive Assistant; experience in a global corporate environment preferred.
• Fluent in English; additional languages are a plus.
• Experience managing international travel logistics.

Responsibilities

• Manage the CCO's complex calendar and appointments.
• Plan and coordinate domestic and international travel.
• Assist with special projects and presentations as directed by the CCO.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

Tech-savvy

Discretion

Cultural sensitivity

Tools

Microsoft Office Suite

Google Workspace

Job description

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Vista is seeking a high-performing Executive Personal Assistant who thrives in a fast-paced, international business environment to support our Chief Commercial Officer (CCO).

The successful candidate will act as a strategic gatekeeper, schedule coordinator, and travel manager, ensuring the CCO’s time and priorities are managed efficiently and effectively.

Your Responsibilities

Executive Support

• Managing and optimizing the CCO’s complex calendar, including internal and external meetings across multiple time zones.
• Proactively coordinating and confirming appointments, board meetings, client engagements, and internal strategy sessions.
• Preparing and editing correspondence, reports, presentations, and briefing materials.
• Ensuring the CCO is well-prepared for meetings with timely briefings, agendas, and relevant documents.
• Acting as the point of contact between the CCO and internal/external stakeholders, maintaining a professional and approachable demeanor.
• Monitoring of time-sensitive responses and deadlines and progressing of actions.
• Managing confidential personal matters as requested by the CCO.
• Processing expenses, PO’s and dealing with accounting related issues.

International Travel Management

• Planning, coordinating, and managing all aspects of domestic and international travel, including flights, visas, accommodations, ground transport, and itineraries.
• Providing 24/7 support during travel to address unforeseen changes or challenges.
• Ensuring seamless coordination between global time zones and trip logistics.

Administrative & Project Support

• Tracking and following up on action items, meeting notes, and deadlines.
• Assisting with special projects, presentations, and research as delegated by the CCO.
• Liaising with the Commercial team and wider leadership to ensure alignment and information flow.

Required Skills, Qualifications, and Experience

• 5+ years of experience as an Executive Assistant or Personal Assistant, preferably in a global corporate environment.
• Experience managing international travel and high-level executive logistics.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills; fluent in English (additional languages are a plus).
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Highly discreet and professional; able to handle confidential information with integrity.
• Flexible and adaptable with a global mindset—comfortable working across time zones and occasionally outside regular hours.

Preferred Attributes

• Experience supporting C-suite executives in commercial, sales, or business development functions.
• Ability to anticipate needs and proactively solve problems.
• Calm under pressure, with exceptional attention to detail.
• Culturally sensitive and globally aware.