Executive Assistant to Cabinet Members

Plymouth City Council; Plymouth; On-site; GBP 28,000 - 38,000; Full time

Job summary

Plymouth City Council is seeking a Professional Assistant to provide high-level support to Cabinet Members within the Leader and Cabinet Office Team. The role is pivotal and fast-paced, supporting senior elected Members with discretion and sound judgment.

You will manage diaries, meetings, and communications while maintaining records and confidentiality. The post requires outstanding organisational and interpersonal skills, experience with Microsoft 365, and the ability to work independently in

Qualifications

• Proven experience providing high-level support to senior leaders within a complex organisation.
• Outstanding organisational, communication, and interpersonal skills.
• Strong experience using Microsoft 365 applications (Outlook, Teams, Word, PowerPoint, Excel).
• Exceptional attention to detail with multiple priorities and tight deadlines.
• Ability to work independently with discretion and confidentiality.
• Excellent stakeholder management.

Responsibilities

• Provide diary and inbox management for Cabinet Members, ensuring priorities are coordinated.
• Coordinate meetings, briefings, agendas, speeches, presentations, and correspondence.
• Manage sensitive information and maintain records and filing systems.
• Coordinate travel, visits, events, and other logistical arrangements.
• Act as primary point of contact for Cabinet Member’s office and follow-up actions.
• Develop relationships with elected Members, officers, partners, businesses, and communities.
• Anticipate issues and manage competing priorities with sound judgement.
• Provide cover for colleagues in Leader and Cabinet Office Team.

Skills

High-level support

Organisation

Communication

Interpersonal skills

MS 365 proficiency

Diary and inbox management

Tools

Microsoft 365

Outlook

Teams

Word

PowerPoint

Excel

Job description

Plymouth City Council is seeking a Professional Assistant to provide high-level support to Cabinet Members within the Leader and Cabinet Office Team. The role is pivotal and fast-paced, supporting senior elected Members with discretion and sound judgment.

You will manage diaries, meetings, and communications while maintaining records and confidentiality. The post requires outstanding organisational and interpersonal skills, experience with Microsoft 365, and the ability to work independently in