Executive Assistant to a Leading Real Estate Team

Knight Frank Services Company Limited; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Knight Frank in London is seeking an Executive Assistant to support a team of five within the National Country Department. You will manage calendars, answer calls, arrange property visits, and organise an efficient office environment.

The role also involves preparing presentations, reports and correspondences, maintaining client records, handling invoices and expenses, and coordinating marketing materials while abiding by GDPR and company procedures.

Qualifications

• Previous experience in an administrative, business support or similar role preferred but not essential.
• Excellent written English, including grammar and spelling.
• Strong organisational and time-management skills.
• High level of accuracy and attention to detail.
• Calm under pressure and proactive in approach.

Responsibilities

• Maintain schedules through extensive and proactive diary and email management.
• Answer incoming calls and website enquiries.
• Arrange and coordinate property visits and book meeting rooms.
• Prepare presentations, reports and transcribe dictations when necessary.
• Create and maintain property activity records and ensure GDPR compliance.
• Raise invoices and process monthly team expenses.

Skills

Diary management

Administrative support

Client relations

Attention to detail

Written English

Multitasking

Tools

Microsoft Office

CRM systems

Job description

Knight Frank in London is seeking an Executive Assistant to support a team of five within the National Country Department. You will manage calendars, answer calls, arrange property visits, and organise an efficient office environment.

The role also involves preparing presentations, reports and correspondences, maintaining client records, handling invoices and expenses, and coordinating marketing materials while abiding by GDPR and company procedures.