Executive Assistant to 3 Directors — 12-Month FTC

Ofcom; England; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Ofcom is seeking a proactive Personal Assistant to provide first-line support to three Directors within the Infrastructure and Connectivity Group. You will manage diaries, organise meetings, prepare papers and minutes, and coordinate recruitment and travel arrangements.

You will act as the main interface to teams and external stakeholders, ensuring deadlines are met with accuracy and discretion. The role demands flexibility to cover ad hoc tasks and events in a dynamic regulatory environment.

Qualifications

• :Experience providing high level support at Director level, including diary management, travel, document preparation
• :Proven experience of supporting the coordination of events
• :Able to produce clear written documents, such as letters and emails with excellent attention to detail
• :Promote Ofcom's values of excellence, agility, empowerment, collaboration and respect
• :Able to maintain strict confidentiality at all times
• :Evaluating problems - Proactively identify and generate insights and solutions without much guidance and willing to get involved in whatever comes their way and collaboratively work with others to reach the best outcome.
• :Executing Plans - Excellent organisational and time management skills, using judgment to prioritise tasks and set clear goals while keeping an eye on progress
• :Embracing change - Remaining flexible to the changes and anticipating potential risks/issues, owning accountabilities.
• :Articulating Ideas - Interacting with people at all levels (internal/external) and communicating effectively.
• :System knowledge - Proficient in Microsoft Teams and Office, SharePoint, and Workday (desirable).

Responsibilities

• Proactive diary management for 3 Directors, prioritising for optimal time use
• Coordinate meetings with internal and external stakeholders, book rooms and equipment for hybrid sessions
• Ensure Directors have papers, agendas and briefings for meetings
• Manage timesheets and expenses for Directors, ensuring accuracy and timeliness
• Provide administrative support on recruitment processes
• Draft and send letters, emails and reports with clear, logical presentation
• Act as secretariat to steering groups and weekly management meetings (agendas, papers, minutes)
• Support team events, away days, conferences and large meetings
• Arrange travel and accommodation, including itineraries and schedules
• Cover for other PAs when required and take on ad hoc projects to meet deadlines
• Maintain deadlines and use systems to track progress
• Ensure flexible response to workload changes and dynamic priorities

Skills

Diary management

Events coordination

Written documents

Confidentiality

Problem solving

Planning & prioritisation

Communication

MS Teams

MS Office

SharePoint

Workday

Tools

Microsoft Teams

Microsoft Office

SharePoint

Workday

Job description

Ofcom is seeking a proactive Personal Assistant to provide first-line support to three Directors within the Infrastructure and Connectivity Group. You will manage diaries, organise meetings, prepare papers and minutes, and coordinate recruitment and travel arrangements.

You will act as the main interface to teams and external stakeholders, ensuring deadlines are met with accuracy and discretion. The role demands flexibility to cover ad hoc tasks and events in a dynamic regulatory environment.