Executive Assistant, Real Estate

GIC; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid working 4 days in office, 1 day

Job summary

GIC is seeking an Executive Assistant to support the Real Estate team in London. The role involves complex scheduling, travel arrangements, meeting coordination, and diary management across time zones.

You will work in a busy environment supporting a team of 9-12 employees, including analysts and directors, and you should be proficient with Word, PowerPoint, Excel and Outlook, plus travel and expense systems.

Qualifications

• Experience in a similar EA or Team Assistant role is required.
• Ability to follow procedures in a highly structured environment.
• Proactive, flexible attitude and strong interpersonal skills.
• Proficiency with Word, PowerPoint, Excel and Outlook; travel/expenses systems will be learned.

Responsibilities

• Organising business trips including flight, hotel, taxis, restaurants and itineraries with approvals.
• Organise internal/external meetings and book meeting rooms (Condeco) and video/teleconferences.
• Manage electronic diaries across time zones using Outlook.
• Maintain team calendars and prepare expense accounts using Concur.
• Coordinate meals or restaurant bookings and handle email and calls.
• Provide ad-hoc secretarial and administrative support as needed.

Skills

Interpersonal skills

Time management

Adaptability

Education

EA/Team Assistant experience

Tools

Word

PowerPoint

Excel

Outlook

Job description

Executive Assistant, Real Estate

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

Real Estate

We were an early entrant among institutional investors in real estate including traditional private real estate (brick-and-mortar assets), public equities, real estate investment trusts, and real estate-related debt instruments.

Executive Assistant, Real Estate

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

Real Estate

We were an early entrant among institutional investors in real estate including traditional private real estate (brick-and-mortar assets), public equities, real estate investment trusts, and real estate-related debt instruments.

This role supports a team of 9-12 individuals ranging from Analyst to Managing Director.

Responsibilities

• Organising business trips (i.e. booking all aspects of business travel - flight, hotels, taxis, restaurants and organising travel itineraries) paying particular attention to seeking appropriate advance approval, sourcing the best routes, connections and fares.
• Organise internal/external meetings, book meeting rooms using meeting planner (Condeco), including organising video and teleconferences.
• Organising and managing electronic diaries, across different time zones, using Outlook.
• Ensuring that the team calendar and relevant calendars are updated.
• Process and manage the online expense accounts of the team using Concur.
• Booking of restaurants and / or manage the provision of meals at meetings.
• Email management/ responding to telephone calls.
• Ad-hoc secretarial and administrative duties as required (filing, photocopying, team events, company-wide events)
• Compliance with all GIC policies and procedures and processing declarations for entertainment and gifts.

Requirements

• Working in a highly structured role which requires the individual to follow procedures and strict protocol.
• Happy to be in a busy role that encompasses a high degree of interpersonal dynamics
• Proactive, willing and flexible attitude.
• Ability to meet tight deadlines and be receptive to change.
• Professional attitude with good interpersonal skills.
• Relevant experience in a similar EA or Team Assistant role required
• Good general knowledge of IT equipment and usage, Word, PowerPoint, Excel and Outlook
• Training for in-house online approval systems for travel, approvals and expenses will be provided.

Hybrid working

4 days in the office, 1 day flexible.

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-Term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

GIC is a Great Place to Work

At GIC, we believe sustainable high performance is driven by high expectations and a commitment to excellence, as well as empowerment and flexibility. As such, we currently operate under a hybrid model in which most employees spend 4 days in office and 1 day working from home each week. This balance allows us to preserve the ‘office as a hub’ for ideation, professional growth, and interpersonal connection, while giving our employees the flexibility to do their best work and be their best selves.

We are an Equal Opportunity Employer

All applicants who qualify for the role will receive consideration for employment without regard to race, age, religion, sexual orientation, gender identity/expression, socio economic background or disabilities. GIC (Europe) is signed up to the Halo Code and a Disability Confident Employer. Please email [e-mail] at any point of the application or interview process if adjustments need to be made due to a disability.

Learn more about our Real Estate Department here:

https://gic.careers/group/real-estate

Our PRIME Values

GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.