Executive Assistant, Real Estate

GIC Private Limited; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

GIC Private Limited in London is seeking a proactive EA/Team Assistant to support a busy investment team. You will manage complex calendars, arrange travel, coordinate meetings, and ensure efficient administration amid a fast-paced environment.

The role emphasizes discretion, strong IT skills, and the ability to adapt to changing priorities. The team operates in a hybrid model with 4 days in the office and 1 day flexible, aligning with GIC's commitment to flexible, effective collaboration.

Qualifications

• Experience as an EA or Team Assistant is essential.
• Ability to manage calendars and travel itineraries.
• Strong IT skills with Word, PowerPoint, Excel and Outlook.

Responsibilities

• Organising business trips including flights, hotels, taxis, and itineraries.
• Coordinate internal/external meetings and book rooms and video/teleconferences.
• Manage electronic diaries across time zones using Outlook.
• Keep team calendars up to date and coordinate schedules.
• Process team expenses using Concur.
• Arrange meals for meetings and manage restaurant bookings.
• Handle email management and phone calls.
• Provide ad hoc admin support and assist events.
• Ensure compliance with GIC policies and entertainment/gift declarations.

Skills

EA/Team Assistant experience

Diary management

Meeting coordination

MS Office

IT literacy

Tools

Condeco

Outlook

Microsoft Office

Concur

Job description

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GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

We were an early entrant among institutional investors in real estate including traditional private real estate (brick-and-mortar assets), public equities, real estate investment trusts, and real estate-related debt instruments.

This role supports a team of 9-12 individuals ranging from Analyst to Managing Director.

Responsibilities

• Organising business trips (i.e. booking all aspects of business travel - flight, hotels, taxis, restaurants and organising travel itineraries) paying particular attention to seeking appropriate advance approval, sourcing the best routes, connections and fares.
• Organise internal/external meetings, book meeting rooms using meeting planner (Condeco), including organising video and teleconferences.
• Organising and managing electronic diaries, across different time zones, using Outlook.
• Ensuring that the team calendar and relevant calendars are updated.
• Process and manage the online expense accounts of the team using Concur.
• Booking of restaurants and / or manage the provision of meals at meetings.
• Email management/ responding to telephone calls.
• Ad-hoc secretarial and administrative duties as required (filing, photocopying, team events, company-wide events)
• Compliance with all GIC policies and procedures and processing declarations for entertainment and gifts.

Requirements

• Working in a highly structured role which requires the individual to follow procedures and strict protocol.
• Happy to be in a busy role that encompasses a high degree of interpersonal dynamics
• Proactive, willing and flexible attitude.
• Ability to meet tight deadlines and be receptive to change.
• Professional attitude with good interpersonal skills.
• Relevant experience in a similar EA or Team Assistant role required
• Good general knowledge of IT equipment and usage, Word, PowerPoint, Excel and Outlook
• Training for in-house online approval systems for travel, approvals and expenses will be provided.

Hybrid working

4 days in the office, 1 day flexible.

Work at the Point of Impact

GIC is a Great Place to Work

At GIC, we believe sustainable high performance is driven by high expectations and a commitment to excellence, as well as empowerment and flexibility. As such, we currently operate under a hybrid model in which most employees spend 4 days in office and 1 day working from home each week. This balance allows us to preserve the ‘office as a hub’ for ideation, professional growth, and interpersonal connection, while giving our employees the flexibility to do their best work and be their best selves.

We are an Equal Opportunity Employer

All applicants who qualify for the role will receive consideration for employment without regard to race, age, religion, sexual orientation, gender identity/expression, socio economic background or disabilities. GIC (Europe) is signed up to the Halo Code and a Disability Confident Employer. Please email [e-mail] at any point of the application or interview process if adjustments need to be made due to a disability.