Executive Assistant & Office Manager (Tech‑Savvy, London)

Healthxchange; City of Westminster; On-site; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Company pension

Annual bonus

23 days holiday

Staff discount

Staff events

Health Assured EA access

Birthday Off

Job summary

Healthxchange in London is seeking an Executive Assistant and Office Manager to support the CEO and the wider Executive Team. The role blends high‑level admin with proactive office management and tech‑driven process improvements.

You will manage calendars, travel, events, and the London office while facilitating efficient workflows and confidential handling of sensitive matters. A dynamic, tech‑savvy candidate thrives here.

Qualifications

• Experience as EA/PA in fast-paced or tech-enabled environment.
• Comfortable with technology and AI to improve workflows.
• Strong organisational skills with attention to detail.
• Excellent verbal and written communication.
• Discretion and ability to maintain confidentiality.
• Proactive, resourceful and able to work with minimal supervision.
• Experience supporting senior leadership and coordinating across teams.
• Commitment to delivering excellent service.

Responsibilities

• Provide day-to-day admin and secretarial support to the CEO and Executive Team.
• Manage the CEO's diary, meetings, travel, and travel arrangements.
• Coordinate diary management for the Executive Team and prep materials.
• Act as gatekeeper to prioritise requests and balance competing demands.
• Lead or support projects for process improvement and tech-enabled workflows.
• Oversee office management for the London Victoria office.
• Coordinate visitor experiences, room bookings, catering and tech setups.
• Support onboarding/offboarding and HR documentation for new hires.

Skills

Microsoft 365

AI tools

Communication

Organisation

Discretion

Gatekeeping

Travel coordination

Tools

Video conferencing setup

SharePoint

Travel booking tools

Job description

Healthxchange in London is seeking an Executive Assistant and Office Manager to support the CEO and the wider Executive Team. The role blends high‑level admin with proactive office management and tech‑driven process improvements.

You will manage calendars, travel, events, and the London office while facilitating efficient workflows and confidential handling of sensitive matters. A dynamic, tech‑savvy candidate thrives here.