Executive Assistant (Maternity Cover)

B7 | Video Content Agency; Newcastle upon Tyne; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

B7 | Video Content Agency is seeking an Executive Assistant to support the Managing Director in a hybrid role. This position involves managing emails, coordinating projects, and client communication, making it ideal for someone who thrives in a dynamic environment. The role offers opportunities for growth in a fast-paced setting.

Qualifications

• Exceptionally organised and enjoys lists.
• Trustworthy and discreet.
• Strong writing ability for drafting documents.

Responsibilities

• Manage the Managing Director's email inbox and communication.
• Coordinate projects and keep timelines updated.
• Serve as the main point of contact for clients.

Skills

Organizational skills

Writing ability

Client communication

Project management

Data management

Tools

Xero

Job description

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Executive Assistant at B7, River Birch Newman & Fintegrate

As the Executive Assistant, you will be integral to our operations, providing essential support to the Managing Director.

Your role will encompass managing emails, coordinating diaries and projects, client communication, document preparation, and driving outbound sales efforts (via email / LinkedIn). This is a vital role for the Managing Director and a great opportunity for someone who enjoys being at the heart of a fast-moving, growing environment and ensuring the wheels keep turning across multiple companies.

Key Responsibilities:

• Inbox and Communication Management: Efficiently manage the Managing Director's email inboxes, ensuring timely responses and file organisation.
• Task Coordination: Keep the Managing Director's to-do list and project management software updated, assisting in prioritising tasks.
• Project Management: Coordinate projects, ensuring all timelines are met and stakeholders are informed.
• Client Liaison: Serve as the main point of contact for clients, maintaining strong relationships.
• Sales and Marketing Support: Contribute to business growth through outbound sales efforts and email marketing management.
• Administrative Excellence: Handle scheduling, meeting coordination, and report preparation meticulously.
• Data Management: Maintain accurate and up-to-date records and databases, and assist in data analysis.
• Event Planning: Organise and manage company events, ensuring all logistical details are covered.
• Resource Allocation: Manage resources including budget tracking and vendor management.
• Process Improvement: Continuously seek and implement improvements in procedures and workflows.
• Accounts: Prepare and issue invoices to clients using Xero.

The person we're looking for:

• Exceptionally organised (you’ll probably enjoy lists and plans)
• Trustworthy and discreet (you’ll be involved in very sensitive projects)
• Friendly and confident
• Strong writing ability (you’ll draft emails, letters, and documents)
• Able to manage multiple priorities
• Ambitious: someone who wants to grow

Job Types: Full-time, Temporary, Fixed-term contract

Work Location: Hybrid remote in Wallsend NE28 9NZ

Seniority level

• Entry level

Employment type

• Temporary

Job function

• Administrative

Industries

• Online Audio and Video Media and Marketing Services

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