Executive Assistant - Marketing

Rayner Surgical Group; Worthing; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

On-site Restaurant

Private Healthcare

Monthly Massages

On-site Parking

Annual Wellbeing Reimbursement

Pension Plan

Cycle-to-work Scheme

Enhanced Parental Pay

Referral Bonus

Job summary

Rayner Surgical Group is seeking an experienced Executive Assistant to provide high‑level support to the Chief Marketing Officer and the marketing team. You will manage calendars, travel, events, and external relations to help the CMO achieve objectives and maintain smooth operations.

The role requires coordinating international meetings, preparing presentations, handling confidential information, and liaising with suppliers and the finance team.

Qualifications

• Demonstrable experience supporting senior-level executives, preferably in an international environment.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent time management, clear communication and discretion with confidential information.

Responsibilities

• Provide high-level executive and administrative support to the CMO, ensuring priorities are delivered on time.
• Manage complex diaries and multi-time-zone communications and forward planning.
• Coordinate meetings, prepare agendas and presentations for internal and external stakeholders.
• Arrange international travel, visas, transfers and itineraries for the CMO.
• Plan events including budgeting, venue and supplier management.
• Liaise with travel, transport and hotel providers; manage procurement for marketing items.
• Support purchasing administration and processing of invoices with finance.
• Prepare expenses and support onboarding for new marketing team members.
• Maintain confidentiality and proactively identify priorities for the team.

Skills

Executive support

Diary management

Time management

Communication

Discretion

Multi-calendar management

Tools

Microsoft Office

Job description

The Executive Assistant is responsible for providing high-level administrative support to the Chief Marketing Officer, in achieving their objectives and responsibilities as well as supporting the marketing team.

Reporting directly to the CMO, the Marketing EA supports the CMO and his wider senior management teams; organises and coordinates executive outreach and external relations efforts whilst also organizing special events for the company as required.

What You'll Be Doing:

• Provide high-level executive and administrative support to the CMO, ensuring commitments, priorities and responsibilities are delivered effectively and on time.

• Manage complex diaries, emails, communications and forward planning across multiple time zones.

• Coordinate internal and external meetings, and customer engagements; prepare agendas, presentations

• Arrange international travel, accommodation, visas, transfers and itineraries for the CMO

• Plan and coordinate special events, including budgeting, venue and supplier management.

• Manage relationships with travel agent, transport providers and hotels, including account set-up and ongoing administration.

• Provision of administrative services to the marketing team

• Coordination of marketing meetings, online and in person

• Procurement and management of print and promotional items, and prepare for shipment as required.

• Support with the purchasing administration for the marketing department through raising of purchase orders and payment of invoices, liaison with suppliers and the finance team to reconcile payments.

• Prepare and process expenses, ensuring compliance with company policy and timely submission/payment.

• Support onboarding of news starters to the Marketing team

• Proactively identify priorities, anticipate requirements and maintain a high level of accuracy and confidentiality.

• Work collaboratively with other EAs to provide effective cover during periods of absence.

• Undertake other duties reasonably required of an Executive Assistant.

What Experience & Skills You Will Need:

Essential

• Demonstrable experience of supporting senior-level executives, preferably in an international environment, handling confidential and sensitive information with the utmost discretion
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally
• Demonstrates excellent time management capabilities and ability to manage multiple calendars
• Highly organised and a great communicator Must be confidential and a team player

Desirable

• Able to work with Microsoft Word, Excel and PowerPoint
• Comfortable working within a MS Teams environment

What We Can Offer You:

• On-site Restaurant for affordable, convenient meals
• Private Healthcare (access to remote GP & Counselling) for peace of mind
• Monthly Massages to relax and recharge
• On-site Parking for convenience and cost efficiency
• Annual Wellbeing Reimbursement to care for your mind and body
• Pension Plan to secure your future
• Cycle-to-work Scheme to stay active and eco-friendly
• Enhanced Parental Pay to support new families
• Referral Bonus to benefit from recommending talent