Executive Assistant Marketing Coordinator

THINKFOLIO; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Thinkfolio is seeking an experienced Executive Assistant and Marketing Coordinator to support the CEO and leadership team. The role blends high-level administrative duties with hands-on marketing tasks, including content creation, social media, events, and brand communications.

The position is hybrid with 2 days in the London office (Wednesday & Friday required). You will manage calendars, travel, briefs, and meetings while also helping plan events and marketing campaigns.

Qualifications

• Experience as Assistant/Office Manager/Marketing Coordinator or similar.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• High level of discretion and professionalism.
• Strong attention to detail.
• Proficiency with Microsoft Office.
• Knowledge of digital marketing tools and platforms.
• Experience using CRM systems and email marketing platforms.
• Experience organising events and webinars.
• Familiarity with website content management systems.

Responsibilities

• Manage the CEO's diary, meetings, and appointments.
• Coordinate internal and external meetings, including preparing agendas and briefing materials.
• Manage travel arrangements and itineraries.
• Handle correspondence, emails, and communications on behalf of the CEO where appropriate.
• Prepare presentations, reports, and meeting documentation.
• Track key actions and follow-ups from meetings.
• Support the CEO with project coordination and business administration.
• Assist with planning company events, board meetings, and leadership meetings.
• Manage and maintain the company's social media channels.
• Create and schedule content across LinkedIn and other relevant platforms.
• Assist with website updates and marketing collateral.
• Draft newsletters, blog posts, and company announcements.
• Support the execution of marketing campaigns and product launches.
• Coordinate industry events, webinars, and conferences.
• Monitor marketing performance metrics and prepare reports.
• Assist with maintaining brand consistency across communications.

Skills

Executive support

Marketing coordination

Calendar management

Travel coordination

Content creation

Social media

Event planning

Brand communications

CRM systems

Email marketing

Microsoft Office

Website CMS

Tools

Microsoft Office

CRM systems

Email marketing platforms

Website CMS

Job description

Job Purpose

Working closely with the CEO and Executive Leadership Team, you will help manage priorities and day to day operations. Alongside this, you will support the company's marketing efforts, including content creation, social media management, events, and brand communications. The role is approximately 70% weighted towards Executive Assistant duties and 30% towards Marketing Coordination, though this may flex depending on business needs.

Hybrid working model, 2 days in the London office - Wednesday & Friday is a must.

Key Responsibilities

• Manage the CEO's diary, meetings, and appointments.


• Coordinate internal and external meetings, including preparing agendas and briefing materials.


• Manage travel arrangements and itineraries.


• Handle correspondence, emails, and communications on behalf of the CEO where appropriate.


• Prepare presentations, reports, and meeting documentation.


• Track key actions and follow-ups from meetings.


• Support the CEO with project coordination and business administration.


• Assist with planning company events, board meetings, and leadership meetings.

Marketing Responsibilities

• Manage and maintain the company's social media channels.


• Create and schedule content across LinkedIn and other relevant platforms.


• Assist with website updates and marketing collateral.


• Draft newsletters, blog posts, and company announcements.


• Support the execution of marketing campaigns and product launches.


• Coordinate industry events, webinars, and conferences.


• Monitor marketing performance metrics and prepare reports.


• Assist with maintaining brand consistency across communications.

Job Requirements

• Some previous experience as an Assistant, Office Manager, Marketing Coordinator, or similar.


• Excellent organisational and time management skills.


• Strong written and verbal communication skills.


• Ability to manage multiple priorities and work independently.


• High level of discretion and professionalism.


• Strong attention to detail.


• Proficiency with Microsoft Office


• Knowledge of digital marketing tools and platforms.


• Experience using CRM systems and email marketing platforms.


• Experience organising events and webinars.


• Familiarity with website content management systems.

Personal Attributes

• Highly organised and proactive.


• Positive, adaptable, and solution-focused.


• Comfortable working directly with senior executives.


• Commercially aware and business-minded.


• Creative with strong written communication skills.


• Able to maintain confidentiality and handle sensitive information.

At Thinkfolio, we are committed to building a diverse and inclusive workforce that reflects the communities we serve. We actively encourage applications from individuals of all backgrounds and are dedicated to providing a workplace where everyone feels valued, respected and supported.

We make employment decisions based on merit, skills and potential, and do not discriminate based on any protected characteristic. We are also committed to making reasonable adjustments throughout the recruitment process and employment lifecycle.