Executive Assistant - Knight Frank Finance

Knight Frank Services Company Limited; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Knight Frank Finance, part of Knight Frank LLP, is seeking an Executive Assistant to provide 1:2 support to the Head of Mortgages and the Head of Governance, Risk & Compliance in London. The role involves proactive diary management, meeting coordination, travel arrangements and discreet administrative support for two Partners.

You will act as an ambassador for the Partners, manage confidential correspondence, prepare presentations, and contribute to team processes and events.

Responsibilities

• Diary & Schedule Management: Manage the diaries of the Heads, anticipating conflicts and coordinating meetings.
• Meeting Preparation, Data & Presentations: Prepare briefing notes and PowerPoint materials; attend meetings to capture actions.
• Correspondence Management: Screen and respond to emails and calls; maintain organized inboxes.
• Travel Coordination: Arrange UK and overseas travel with detailed itineraries.
• Expenses: Compile and submit expense reports in a timely manner.
• EA Team Collaboration: Work with the EA team to share best practices and provide cover when needed.
• Events & Projects: Support logistics for internal events and ad hoc projects.

Job description

Who are we

Knight Frank Finance operates as a specialist division of Knight Frank LLP, delivering bespoke property finance solutions to clients across the UK and international markets. Headquartered at Knight Frank's Global HQ at 55 Baker Street, London, the business forms part of one of the world's leading independent real estate consultancies, combining the strength of a global network with deep expertise in complex lending.

At the core of Knight Frank Finance is a commitment to providing more than traditional mortgage advice. The team offers a comprehensive range of property finance services, including large loan arrangements, equity release and highly tailored funding structures designed to meet the sophisticated needs of high-net-worth (HNW) and ultra-high-net-worth (UHNW) individuals. Through long-standing relationships with private banks and lenders, the business is recognised as a market leader in the large-loan and complex financing space.

Clients are central to everything Knight Frank Finance delivers. Built on trust, discretion and a deep understanding of individual circumstances, each relationship is approached with care and precision. By combining unrivalled market insight with decades of collective experience, the team is able to provide clear, strategic guidance across Prime Central London, the Home Counties and key international markets, consistently delivering exceptional, personalised outcomes.

Knight Frank Finance's people are integral to its success. Bringing together a highly experienced and collaborative team, the business fosters an environment where expertise, innovation and client focus thrive. Working closely with colleagues across Knight Frank's global network, the team contributes to a seamless, end-to-end client experience, ensuring access to exclusive opportunities and best-in-class advice.

Through its specialist knowledge, global reach and unwavering focus on client outcomes, Knight Frank Finance continues to set the standard in high-value property lending, supporting clients in achieving their property ambitions now and into the future. Learn more about what sets us apart here .

About The Role

Knight Frank are looking for an Executive Assistant to provide 1:2 support to the Head of Mortgages and the Head of Governance, Risk & Compliance.

This is a 1:2 role for a highly motivated, results-driven Executive Assistant supporting two Partners. You will proactively manage a broad range of day-to-day activities, providing discreet, diplomatic and efficient right-hand support.

You will be expected to offer solutions, contribute ideas and exercise sound judgement on the Partners' behalf when required.

Responsibilities:

• Executive Support:
  • Diary & Schedule Management: Manage the diaries of the Head of Mortgages and the Head of Governance, Risk & Compliance proactively and efficiently, anticipating scheduling conflicts and managing priorities. Coordinate internal and external meetings, including room bookings, video-conferencing setup and joining instructions.
  • Meeting Preparation, Data & Presentations: Prepare briefing notes, relevant documents and pre-reading materials ahead of meetings. Attend selected meetings to take minutes, circulate actions and track follow-up items. Create PowerPoint presentations for internal and external stakeholders as required.
  • Correspondence Management: Screen, prioritise and respond to emails and calls on behalf of both Partners, where appropriate. Maintain organised inboxes and digital filing systems.
  • Travel Coordination: Arrange UK and overseas travel, including transport, accommodation and detailed itineraries.
  • Expenses: Collate, process and submit expense reports on behalf of both Partners in a timely manner.
  • KFF Board: Work with the Senior Executive Assistant to track and prioritise the Partners' KFF Board actions, arranging follow-up meetings as needed.
  • Annual Leave Administration: Process annual leave requests for the Partners' teams, update team diaries and maintain the master holiday tracker.
• Business Management:
  • Act as an ambassador for the Partners and Knight Frank Finance.
  • Maintain collaborative relationships with clients, business partners, managers and employees.
  • Liaise with IT to help troubleshoot system issues for the Partners.
  • Provide ad hoc support to the Senior Executive Assistant when required.
  • Manage the appraisal process on behalf of the Partners, including scheduling meetings and coordinating the preparation and distribution of paperwork before and after each meeting.
• EA Team Collaboration:
  • Work collaboratively as part of the EA team, sharing best practice, providing cover during absences and contributing to the development of team processes and standards.
• Events & Projects:
  • Support the Senior Executive Assistant with the coordination and logistics of internal events, including liaising with venues, Marketing and relevant stakeholders.
  • Support the Partners with the coordination of external events.
  • Coordinate ad hoc project