Executive Assistant | Knight Frank Finance

Knight Frank; Greater London; On-site; GBP 50,000 - 70,000; Full time

Job summary

Knight Frank is seeking an Executive Assistant to provide 1:2 support to the Head of Mortgages and the Head of Governance, Risk & Compliance. This role offers proactive, discreet right-hand support to two Partners in a demanding professional services environment.

You will manage diaries, coordinate travel, prepare materials and assist with board actions, events and ad hoc projects, contributing to a polished, efficient executive team.

Qualifications

• At least five years' experience in an EA or PA role, ideally within financial or professional services.
• Proven experience of complex diary management at senior level.
• Strong proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organisational skills with the ability to prioritise calmly and efficiently.
• Diplomatic, professional approach with sound judgement handling confidential information.

Responsibilities

• Manage the diaries of the Heads of Mortgages and Governance, Risk & Compliance, coordinating internal and external meetings.
• Prepare briefing notes, documents and presentations; take minutes and track follow-up actions.
• Coordinate UK and overseas travel and expense reporting for two Partners.
• Support board actions, events and ad hoc projects as needed.
• Collaborate with the EA team to share best practices and processes.

Skills

Diary management

Executive support

Travel coordination

Discretion

Communication

Tools

Microsoft 365

Job description

Who Are We

Knight Frank Finance operates as a specialist division of Knight Frank LLP, delivering bespoke property finance solutions to clients across the UK and international markets. Headquartered at Knight Frank’s Global HQ at 55 Baker Street, London, the business forms part of one of the world’s leading independent real estate consultancies, combining the strength of a global network with deep expertise in complex lending.

Who Are We

Knight Frank Finance operates as a specialist division of Knight Frank LLP, delivering bespoke property finance solutions to clients across the UK and international markets. Headquartered at Knight Frank’s Global HQ at 55 Baker Street, London, the business forms part of one of the world’s leading independent real estate consultancies, combining the strength of a global network with deep expertise in complex lending.
At the core of Knight Frank Finance is a commitment to providing more than traditional mortgage advice. The team offers a comprehensive range of property finance services, including large loan arrangements, equity release and highly tailored funding structures designed to meet the sophisticated needs of high-net-worth (HNW) and ultra-high-net-worth (UHNW) individuals. Through long-standing relationships with private banks and lenders, the business is recognised as a market leader in the large-loan and complex financing space.
Clients are central to everything Knight Frank Finance delivers. Built on trust, discretion and a deep understanding of individual circumstances, each relationship is approached with care and precision. By combining unrivalled market insight with decades of collective experience, the team is able to provide clear, strategic guidance across Prime Central London, the Home Counties and key international markets, consistently delivering exceptional, personalised outcomes.
Knight Frank Finance’s people are integral to its success. Bringing together a highly experienced and collaborative team, the business fosters an environment where expertise, innovation and client focus thrive. Working closely with colleagues across Knight Frank’s global network, the team contributes to a seamless, end-to-end client experience, ensuring access to exclusive opportunities and best-in-class advice.
Through its specialist knowledge, global reach and unwavering focus on client outcomes, Knight Frank Finance continues to set the standard in high-value property lending, supporting clients in achieving their property ambitions now and into the future. Learn more about what sets us apart here.

About The Role

Knight Frank are looking for an Executive Assistant to provide 1:2 support to the Head of Mortgages and the Head of Governance, Risk & Compliance.

This is a 1:2 role for a highly motivated, results-driven Executive Assistant supporting two Partners. You will proactively manage a broad range of day-to-day activities, providing discreet, diplomatic and efficient right-hand support.

You will be expected to offer solutions, contribute ideas and exercise sound judgement on the Partners' behalf when required.

Responsibilities

Executive Support

• Diary & Schedule Management: Manage the diaries of the Head of Mortgages and the Head of Governance, Risk & Compliance proactively and efficiently, anticipating scheduling conflicts and managing priorities. Coordinate internal and external meetings, including room bookings, video-conferencing setup and joining instructions.
• Meeting Preparation, Data & Presentations: Prepare briefing notes, relevant documents and pre-reading materials ahead of meetings. Attend selected meetings to take minutes, circulate actions and track follow-up items. Create PowerPoint presentations for internal and external stakeholders as required.
• Correspondence Management: Screen, prioritise and respond to emails and calls on behalf of both Partners, where appropriate. Maintain organised inboxes and digital filing systems.
• Travel Coordination: Arrange UK and overseas travel, including transport, accommodation and detailed itineraries.
• Expenses: Collate, process and submit expense reports on behalf of both Partners in a timely manner.
• KFF Board: Work with the Senior Executive Assistant to track and prioritise the Partners' KFF Board actions, arranging follow-up meetings as needed.
• Annual Leave Administration: Process annual leave requests for the Partners' teams, update team diaries and maintain the master holiday tracker.

Business Management

• Act as an ambassador for the Partners and Knight Frank Finance.
• Maintain collaborative relationships with clients, business partners, managers and employees.
• Liaise with IT to help troubleshoot system issues for the Partners.
• Provide ad hoc support to the Senior Executive Assistant when required.
• Manage the appraisal process on behalf of the Partners, including scheduling meetings and coordinating the preparation and distribution of paperwork before and after each meeting.

EA Team Collaboration

• Work collaboratively as part of the EA team, sharing best practice, providing cover during absences and contributing to the development of team processes and standards.

Events & Projects

• Support the Senior Executive Assistant with the coordination and logistics of internal events, including liaising with venues, Marketing and relevant stakeholders.
• Support the Partners with the coordination of external events.
• Coordinate ad hoc projects as directed by either Partner or the Senior Executive Assistant.

Experience Required

• At least five years' experience in an EA or PA role, ideally within financial or professional services.
• Proven experience of complex diary management at senior level.
• Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
• Excellent organisational skills, with the ability to manage competing priorities calmly and efficiently.
• A highly professional, discreet and diplomatic approach, with sound judgement when handling confidential information.
• Confident written and verbal communication skills, including experience of minute-taking and action tracking.
• A collaborative, flexible team player who is keen to contribute to a growing EA community.

Knight Frank is a leading independent real estate consultancy. Knight Frank Finance provides specialist mortgage and finance advice, combining expert knowledge with a highly personal client service.

Find out more about life at Knight Frank

Competitive Salary

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.