Executive Assistant II

Hewlett Packard Enterprise; City of Westminster; Hybrid; GBP 35,000 - 48,000; Full time

Job summary

Hewlett Packard Enterprise is seeking an Executive Assistant II to provide high-level executive support to two senior sales leaders in UK Defence & National Security. The role is hybrid, with on average 2 days per week in an HPE office, and bases in London, Winnersh, Manchester or Bristol.

You will manage calendars, coordinate travel, prepare presentations and materials, and serve as a trusted partner across multiple teams and time zones.

Qualifications

• Experience providing executive support to senior leaders in a fast-paced corporate environment.
• Excellent diary management and organisation skills.
• Strong ability to coordinate complex travel itineraries across time zones.

Responsibilities

• Provide proactive executive support to two senior sales leaders across the UK Defence & National Security business.
• Manage complex diaries and calendars, prioritising conflicting demands across multiple time zones.
• Coordinate domestic and international travel arrangements, itineraries and logistics.
• Organise meetings, leadership forums, events and business reviews with all materials in place.
• Prepare agendas, presentations, briefing materials and other business documents.
• Track actions, decisions and deliverables, following up with stakeholders to ensure timely completion.
• Manage inboxes, correspondence and communications where appropriate.
• Process and manage expenses, reporting and related administrative activities.
• Support business projects and sales operations activities.
• Build relationships with senior internal and external stakeholders and act as a trusted partner.

Skills

Executive support

Diary & calendar management

Travel coordination

Stakeholder management

Meeting organisation

Job description

This role has been designed as 'Hybrid' with a requirement that you will work on average 2 days per week from an HPE office. The Executive Assistant II will provide high-level executive support to:

• The Senior Director, Global & Strategic Sales, UK Defence & National Security and Ireland Country Sales; and
• The UK Defence & National Security Sales Manager.

The role may be based in London, Winnersh, Manchester or Bristol, subject to approval.

Responsibilities

• Provide proactive executive support to two senior sales leaders across the UK leading Global & Strategic Sales, Ireland Country Sales and Defence & National Security business.
• Manage complex diaries and calendars, including prioritising conflicting demands and coordinating across multiple stakeholders and time zones.
• Support the leadership team in managing priorities, schedules, meetings and key business activities.
• Coordinate domestic and international travel arrangements, itineraries and associated logistics.
• Organise meetings, leadership forums, events and business reviews, ensuring that all arrangements and materials are in place.
• Prepare agendas, presentations, briefing materials and other business documents.
• Track actions, decisions and business deliverables, following up with stakeholders to support timely completion.
• Manage inboxes, correspondence and communications where appropriate.
• Process and manage expenses, reporting and related administrative activities.
• Support business projects, organisational initiatives and sales operations activities.
• Build and maintain effective relationships with senior internal and external stakeholders.
• Serve as a key point of contact for the leadership team, exercising sound judgement and professionalism.
• Handle sensitive, confidential and commercially important information with discretion.
• Identify potential issues, anticipate requirements and propose practical solutions.
• Contribute to the smooth and effective operation of the wider sales organisation.

Requirements

• Previous experience as an Executive Assistant supporting senior leaders, preferably within a fast-paced corporate or commercial environment.
• Highly organised, proactive and able to work independently.
• Strong ability to anticipate needs, manage priorities and coordinate multiple competing demands.
• Excellent attention to detail and a structured approach to work.
• Confident communicating with senior internal and external stakeholders.
• Strong written and verbal communication skills.
• Discreet and trustworthy when handling confidential and sensitive information.
• Comfortable working across multiple teams, business areas and locations.
• Solutions-focused, adaptable and able to respond positively to changing priorities.
• Demonstrates sound judgement and the confidence to act as a trusted business partner.
• Proficient in preparing presentations, business materials and reports.
• Able to manage follow-up activity effectively and ensure actions remain on track.
• Must be able to achieve BPSS clearance and be a UK citizen due to exposure to sensitive government material.

About the Company

Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today's complex world. Our culture thrives on finding new and better ways to accelerate what's next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.