Executive Assistant II

Hewlett Packard Enterprise; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

Hewlett Packard Enterprise is recruiting an Executive Assistant II for a hybrid role based in the UK, with an average of two days per week in an HPE office. The role provides proactive executive support to two senior sales leaders across the UK and Ireland, managing complex diaries, travel, meetings and communications with discretion.

You will coordinate priorities across time zones, prepare materials and ensure delivery of key business activities, while handling confidential information with

Qualifications

• Previous experience supporting senior leaders in a fast-paced environment.
• Proactive, highly organized and able to work independently.
• Strong ability to anticipate needs, manage priorities and coordinate multiple demands.
• Excellent attention to detail and structured work approach.
• Confident communicating with senior internal and external stakeholders.
• Discreet handling of confidential information; BPSS clearance and UK citizenship required.

Responsibilities

• Provide proactive executive support to two senior sales leaders across the UK and Ireland.
• Manage complex diaries and calendars across time zones.
• Coordinate travel arrangements, itineraries and logistics.
• Organise meetings, leadership forums and business reviews with materials.
• Prepare agendas, presentations and briefing documents.
• Track actions and follow up with stakeholders to ensure delivery.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Communication

Microsoft Office 365

Tools

Microsoft Office 365

Job description

Executive Assistant II

Location: UK

Type: Permanent Full time.

Job Description

Executive Assistant II This role has been designed as 'Hybrid' with a requirement that you will work on average 2 days per week from an HPE office. Who We Are: Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today’s complex world. Our culture thrives on finding new and better ways to accelerate what’s next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.

Key Responsibilities

• Provide proactive executive support to two senior sales leaders across the UK leading Global & Strategic Sales, Ireland Country Sales and Defence & National Security business.
• Manage complex diaries and calendars, including prioritising conflicting demands and coordinating across multiple stakeholders and time zones.
• Support the leadership team in managing priorities, schedules, meetings and key business activities.
• Coordinate domestic and international travel arrangements, itineraries and associated logistics.
• Organise meetings, leadership forums, events and business reviews, ensuring that all arrangements and materials are in place.
• Prepare agendas, presentations, briefing materials and other business documents.
• Track actions, decisions and business deliverables, following up with stakeholders to support timely completion.
• Manage inboxes, correspondence and communications where appropriate.
• Process and manage expenses, reporting and related administrative activities.
• Support business projects, organisational initiatives and sales operations activities.
• Build and maintain effective relationships with senior internal and external stakeholders.
• Serve as a key point of contact for the leadership team, exercising sound judgement and professionalism.
• Handle sensitive, confidential and commercially important information with discretion.
• Identify potential issues, anticipate requirements and propose practical solutions.
• Contribute to the smooth and effective operation of the wider sales organisation.

Ideal Candidate Profile

• Previous experience as an Executive Assistant supporting senior leaders, preferably within a fast-paced corporate or commercial environment.
• Highly organised, proactive and able to work independently.
• Strong ability to anticipate needs, manage priorities and coordinate multiple competing demands.
• Excellent attention to detail and a structured approach to work.
• Confident communicating with senior internal and external stakeholders.
• Strong written and verbal communication skills.
• Discreet and trustworthy when handling confidential and sensitive information.
• Comfortable working across multiple teams, business areas and locations.
• Solutions-focused, adaptable and able to respond positively to changing priorities.
• Demonstrates sound judgement and the confidence to act as a trusted business partner.
• Proficient in preparing presentations, business materials and reports.
• Able to manage follow-up activity effectively and ensure actions remain on track.
• Must be able to achieve BPSS clearance and be a UK citizen due to exposure to sensitive government material.

Accessibility

HPE is committed to creating an inclusive and accessible workplace and encourages applications from all qualified individuals, including those with disabilities.

What We Can Offer You

Health & Wellbeing We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.

Personal & Professional Development We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have — whether you want to become a knowledge expert in your field or apply your skills to another division.

Unconditional Inclusion We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.

Job: Administration Job Level: Senior

Equal Employment Opportunity Statements

HPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBT employer.

We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need.

HPE is EEO Protected Veteran/ Individual with Disabilities.

HPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories.

Equal Opportunity Employer (EEO)

Hewlett Packard Enterprise provides equal employment opportunity to any employee or applicant without regard to sex, gender, color, race, ethnicity, religion, creed, national origin, ancestry, citizenship, age, marital status, sexual orientation, gender identity and expression, physical or mental disability, medical condition, pregnancy, protected veteran status, uniformed service status, familial status, genetic information, political affiliation, or any other characteristic protected by federal, state, or local law. If you’d like more information about your EEO right as an applicant under the law, please click here: Know Your Rights.

Equal Employment Opportunity is the Law

HPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBT employer. We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need.

HPE is an E-Verify employer

HPE is an E-Verify employer. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm the employment eligibility of all newly hired employees. For more information click here.

Accessibility

HPE is committed to creating an inclusive and accessible workplace and encourages applications from all qualified individuals, including those with disabilities.

Disclosure of Sensitive Personal Data

Please ensure the resume you submit to us does not include any sensitive personal data.

To the extent the resume you submit does contain this type of personal data, you consent to the storing and processing of this data by HPE for the purpose of reviewing and managing your application.