Executive Assistant - Winnersh, Berkshire.

Hewlett Packard Enterprise; Wokingham; Hybrid; GBP 28,000 - 48,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Hewlett Packard Enterprise in the United Kingdom is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior managers and cross-functional teams. The role is hybrid, requiring about two days per week in an HPE office, and involves calendar management, travel arrangements, reporting, and maintaining critical records to keep the business running smoothly.

You will collaborate with multiple stakeholders, handle confidential information with discretion,

Qualifications

• Proven experience in administrative, office coordination, executive support, or business support roles.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently and exercise sound judgment in a fast-paced environment.
• Strong attention to detail and commitment to high-quality work.
• Experience supporting multiple stakeholders and cross-functional teams.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Demonstrated problem-solving skills and proactive approach to issues.
• Ability to handle confidential information with discretion.
• Secondary education or equivalent; additional college or professional education advantageous.
• Significant experience in administrative support, office management, or related fields.
• Experience supporting senior leaders, large teams, or complex business functions is beneficial.

Responsibilities

• Provide comprehensive administrative support to managers, leaders, and wider business teams.
• Manage calendars, coordinate meetings, and schedule appointments across multiple stakeholders.
• Prepare, format, and edit presentations, reports, and other business documents.
• Compile and maintain records, files, and documentation in line with company processes.
• Support budget-related administrative activities and assist with cost center administration.
• Process expense reports and maintain related records.
• Arrange domestic and international travel, including itineraries and logistics.
• Coordinate incoming communications, calls, correspondence and mail distribution.
• Welcome visitors and support onsite meeting logistics when required.
• Assist with onboarding activities and provide administrative support to new team members.
• Coordinate activities across internal teams and departments to ensure effective communication and workflow.
• Support multiple projects and priorities with accuracy and attention to detail.
• Identify opportunities to improve administrative processes and recommend efficient solutions.

Skills

Organizational skills

Time management

Communication

Microsoft 365

Problem solving

Discretion

Education

Secondary education or equivalent

Further college or professional education advantageous

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

This role has been designed as 'Hybrid' with a requirement that you will work on average 2 days per week from an HPE office. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support within a dynamic business environment. This role is ideal for an experienced professional who thrives in a fast-paced setting, enjoys coordinating multiple priorities, and takes pride in keeping teams operating efficiently. Working with a range of stakeholders, you will play a key role in supporting day-to-day business operations, coordinating activities across departments, and ensuring administrative processes run smoothly. You will be trusted to manage complex tasks independently, exercise sound judgment, and contribute to continuous improvement within the team.

What You'll Do

• Provide comprehensive administrative support to managers, leaders, and wider business teams.
• Manage calendars, coordinate meetings, and schedule appointments across multiple stakeholders.
• Prepare, format, and edit presentations, reports, and other business documents.
• Compile and maintain records, files, and documentation in line with company processes.
• Support budget-related administrative activities and assist with cost center administration.
• Process expense reports and maintain related records.
• Arrange domestic and international travel, including itineraries, accommodations, and logistics.
• Coordinate incoming communications, including telephone calls, correspondence, and mail distribution.
• Welcome visitors and support onsite meeting logistics when required.
• Assist with onboarding activities and provide administrative support to new team members.
• Coordinate activities across internal teams and departments to ensure effective communication and workflow management.
• Support multiple projects and priorities simultaneously while maintaining a high degree of accuracy and attention to detail.
• Identify opportunities to improve administrative processes and recommend efficient solutions.

Qualifications

• Proven experience in an administrative, office coordination, executive support, or business support role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Ability to work independently and exercise sound judgment in a fast-paced environment.
• Strong attention to detail and commitment to delivering high-quality work.
• Experience supporting multiple stakeholders and collaborating with cross-functional teams.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated problem-solving skills and a proactive approach to identifying and resolving issues.
• Ability to handle confidential information with discretion and professionalism.
• Secondary education (or equivalent) required; additional college, vocational, or professional education is advantageous.
• Significant experience in administrative support, office management, business operations support, or a related field.
• Experience supporting senior leaders, large teams, or complex business functions is beneficial.
• Advanced Microsoft Office and business productivity software skills.

Company Culture

This is an opportunity to join a collaborative and supportive team where your organizational expertise, initiative, and problem-solving abilities will have a direct impact on the success of the business. You’ll work with diverse stakeholders, contribute to key operational activities, and play an important role in enabling teams to perform at their best. Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today's complex world. Our culture thrives on finding new and better ways to accelerate what's next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.