Executive Assistant — Hybrid, Growth & Benefits

Janus Henderson (Early Careers); Greater London; Hybride; GBP 26 000 - 38 000; Plein temps

Avantages offerts par ce poste

Hybrid working accommodations

Generous holiday policies

Wellbeing benefits

Volunteer time

Professional development & training

Family services

Networking events

Lunch subsidy

Résumé du poste

Janus Henderson Investors, in partnership with Privacore Capital, seeks an experienced administrator to support a specific department. You will handle routine and complex administrative tasks, prepare reports and presentations, and manage mail, calls, expenses, and calendars within a hybrid working environment.

The role requires strong communication, organizational skills, and discretion, with opportunities for growth through professional development and exposure to a broad financial services

Qualifications

• Experience in a similar role in the Financial Services Industry.
• Strong interpersonal and customer service skills.
• Excellent clerical and administrative skills.
• Advanced computer skills, including MS Word, Excel, PowerPoint, databases.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Strong verbal and written communication skills.
• Strong attention to detail.
• Ability to maintain discretion / confidentiality.

Responsabilités

• Perform a variety of administrative tasks for a specific person, department, or function. Tasks may vary depending on specific business unit requirements.
• Prepare routine and specialized correspondence, memos, and reports. May prepare special periodic reports and compose non-routine responses to correspondence. Maintain department databases and generates reports as required.
• Prepare standard and specialized presentations, including formatting and improving presentation layout. Prepare charts and graphs as required.
• Handle incoming and outgoing mail, which may include opening, reading, sorting, copying, distributing, and filing as necessary.
• Answer, screen, and direct incoming telephone calls ensuring a high level of customer service.
• Expense Management – Track, reconcile and submit expense reports, ensuring compliant with company policies and procedures.
• Schedule appointments, coordinate meetings and special events, make travel arrangements, and prepare expense reports as required.
• Coordinate budget development, including coding items and collecting and compiling data.
• Assist with miscellaneous clerical tasks, including data entry, ordering office supplies, copying, and faxing.
• May be privy to sensitive material, including establishing and maintaining confidential files. May administer personnel records such as performance reviews, bonus payments, title changes, salary changes, and PTO.
• May be responsible for managing complex departmental projects.
• May provide functional guidance to lower level staff.
• Carry out other duties as assigned

Connaissances

Financial services

Interpersonal skills

Clerical skills

MS Office

Organizational skills

Communication skills

Attention to detail

Confidentiality

Outils

MS Word

Excel

PowerPoint

Databases

Description du poste

Janus Henderson Investors, in partnership with Privacore Capital, seeks an experienced administrator to support a specific department. You will handle routine and complex administrative tasks, prepare reports and presentations, and manage mail, calls, expenses, and calendars within a hybrid working environment.

The role requires strong communication, organizational skills, and discretion, with opportunities for growth through professional development and exposure to a broad financial services