Executive Assistant

LGBT Great; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

Health & wellbeing benefits

Volunteer time off

Tuition/qualification reimbursement

Parental leave

Job summary

Privacore Capital is seeking an organised administrator to support a specific person or function within the firm, handling correspondence, reports and calendar coordination. You will prepare presentations, manage mail, and assist with budgets and expenses, ensuring confidentiality and high service standards.

This hybrid role offers generous benefits, flexible working and opportunities for professional development within the Janus Henderson Investors ecosystem.

Qualifications

• Experience in a similar role within Financial Services.
• Strong interpersonal and customer service skills.
• Excellent clerical and administrative skills.
• Advanced computer skills including MS Word, Excel, PowerPoint, databases.
• Strong organizational skills with ability to manage multiple tasks.
• Strong verbal and written communication skills.
• Ability to maintain discretion and confidentiality.

Responsibilities

• Perform a variety of administrative tasks for a specific person, department, or function.
• Prepare routine and specialized correspondence, memos, and reports; maintain databases and generate reports.
• Prepare standard and specialized presentations; create charts and graphs as needed.
• Handle mail and routing; manage emails and phone inquiries with high service levels.
• Expense management: track, reconcile and submit expense reports.
• Schedule appointments, coordinate meetings and travel arrangements.
• Coordinate budget development and data collection.
• Assist with miscellaneous clerical tasks and data entry.
• May manage confidential personnel records and complex departmental projects.
• Provide guidance to lower-level staff where applicable.

Skills

Administrative experience

Customer service

Office software

MS Word/Excel/PowerPoint

Organization

Communication

Discretion/confidentiality

Tools

MS Office Suite

Job description

Why work for us?

Privacore Capital is an open-architecture alternative-investment solutions platform focused on the private wealth channel and is an affiliate of Janus Henderson. Established in 2023, Privacore partners with leading alternative investment managers to expand access to differentiated, institutional-quality private-market opportunities for private wealth investors and their advisers. Its model combines manager access, product development and structuring, fund management, distribution, client servicing and ongoing adviser education. Privacore supports strategies across private equity, private credit, real estate, infrastructure, natural resources and hedge funds, using structures designed for private wealth, including evergreen and drawdown funds.

Janus Henderson is a global active asset manager whose mission is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments and world-class service. As at 30 June 2026, Janus Henderson managed approximately US$500 billion in assets, supported by more than 350 investment professionals and over 2,000 employees across 27 offices globally.

Our Mission at Privacore Capital is to partner with best-in-class managers of alternative investments, bringing differentiated opportunities to Private Wealth clients and their Investment Advisors.

If our mission aligns with your own, we would love to hear from you!

Your opportunity

• Perform a variety of administrative tasks for a specific person, department, or function. Tasks may vary depending on specific business unit requirements.
• Prepare routine and specialized correspondence, memos, and reports. May prepare special periodic reports and compose non-routine responses to correspondence. Maintain department databases and generates reports as required.
• Prepare standard and specialized presentations, including formatting and improving presentation layout. Prepare charts and graphs as required.
• Handle incoming and outgoing mail, which may include opening, reading, sorting, copying, distributing, and filing as necessary.
• Answer, screen, and direct incoming telephone calls ensuring a high level of customer service.
• Expense Management – Track, reconcile and submit expense reports, ensuring compliant with company policies and procedures.
• Schedule appointments, coordinate meetings and special events, make travel arrangements, and prepare expense reports as required.
• Coordinate budget development, including coding items and collecting and compiling data.
• Assist with miscellaneous clerical tasks, including data entry, ordering office supplies, copying, and faxing.
• May be privy to sensitive material, including establishing and maintaining confidential files. May administer personnel records such as performance reviews, bonus payments, title changes, salary changes, and PTO.
• May be responsible for managing complex departmental projects.
• May provide functional guidance to lower level staff.
• Carry out other duties as assigned

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to Wellhub
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• All employee events including networking opportunities and social activities
• Lunch allowance for use within our subsidized onsite canteen

Must have skills

• Experience in a similar role in the Financial Services Industry
• Strong interpersonal and customer service skills
• Excellent clerical and administrative skills
• Advanced computer skills, including MS Word, Excel, PowerPoint, databases
• Strong organizational skills with the ability to prioritize and manage multiple tasks
• Strong verbal and written communication skills
• Strong attention to detail
• Ability to maintain discretion / confidentiality

Supervisory responsibilities

• No

Potential for growth

• Mentoring
• Leadership development programs
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors we’re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don’t worry if you don’t think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can’t accommodate every flexible working request, we’re happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at [e-mail]

Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.