Executive Assistant - Hedgefund

JR United Kingdom; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A global hedge fund in London seeks a proactive Executive Assistant for a 6-month contract. The role demands high-level administrative and operational support to senior executives in a fast-paced environment. Ideal candidates will have proven experience in financial services and exceptional organisational abilities.

Qualifications

• Proven experience as an Executive Assistant in financial services.
• Exceptional attention to detail and high-quality work commitment.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Provide comprehensive executive support to senior stakeholders.
• Manage complex diary and travel arrangements across time zones.
• Prepare meeting materials and confidential documents.

Skills

Attention to detail

Organisational skills

Communication skills

Multitasking

Tools

Microsoft Office Suite

Job description

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Global hedgefund are seeking a proactive, highly organised, and discreet Executive Assistant (EA) to support senior executives within their London office. This is an exciting opportunity for an experienced EA to join a leading hedge fund, providing seamless, high-level administrative and operational support in a demanding and fast-paced environment.

This is 6 month contract, candidates need to be immediately available

Key Responsibilities:

• Provide comprehensive executive support to senior stakeholder and adhoc to the Team
• Assist with investor relations support including roadshow coordination and event planning
• Complex diary management across multiple time zones, including scheduling meetings, calls, and internal/external events
• Arrange extensive international travel, including visa applications, detailed itineraries, and logistics
• Prepare meeting materials, reports, and confidential documents as required
• Act as gatekeeper and first point of contact for all internal and external communications
• Manage expense processing and reconciliation in a timely manner
• Assist with investor relations support including roadshow coordination and event planning
• Build strong working relationships with internal teams, external stakeholders, and service providers
• Provide ad hoc personal support where required

Key Requirements:

• Proven experience as an Executive Assistant, ideally within financial services, investment management, private equity, or a hedge fund
• Assist with investor relations support including roadshow coordination and event planning (must have evidence of this)
• Exceptional attention to detail and a commitment to delivering work of the highest quality
• Highly organised, efficient, and capable of multitasking in a high-pressure environment
• Excellent interpersonal and communication skills, with a professional and discreet approach
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Personal Attributes:

• Resilient, with a calm and professional demeanour
• Proactive and solutions-oriented
• Confident managing senior stakeholders and sensitive information
• Team player with a flexible, can-do attitude