Executive Assistant, DSP International

Amazon; Greater London; On-site; GBP 42,000 - 68,000; Full time

Job summary

Amazon is seeking an Executive Assistant to support the Director of the DSP International at our London head office. The role involves calendar and travel management, event planning, and helping build a world-class team environment for 500+ staff across geographies.

You will partner with senior leadership and drive efficient business processes in a fast-paced, high-tech setting. Key responsibilities include managing complex calendars, coordinating international travel, organizing events, and

Qualifications

• Experience with Microsoft Office products and applications.
• Experience as an Executive Assistant.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.

Responsibilities

• Manage multiple complex calendars across time zones and coordinate meetings and calls.
• Coordinate international and domestic travel arrangements.
• Process travel expenses and reimbursements.
• Handle confidential information with discretion and ensure timely action.
• Coordinate large events and off-sites across geographies.
• Support annual operational and business planning cycles.
• Partner with senior leadership to enable smooth business cycles.
• Create and edit documents and presentations; assist with space planning.
• Provide additional support to the extended management team as needed.

Skills

Executive support

Calendar management

Travel coordination

Process improvement

Tools

Microsoft Office

Job description

WW Last Mile are looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organisation. We are looking for someone to support the Director of our International Delivery Service Partner (DSP) teams at our head office in London.

The DSP Organisation is responsible for leading the growing network of Delivery Partners that power Amazon's in-house last mile delivery service across Europe, building and implementing product, program, and tech solutions that improve the experience for both delivery Business Owners and Drivers. The team reports into the WW Last Mile Product teams in Seattle, but also works directly with operational leadership across Europe, and as a result this role has high exposure to a number of different parts of Amazon.

You will report to the Director of DSP International and in addition to calendar and travel management, will be responsible for leading the planning and organising of events of all sizes, playing a large part in building a world class team environment for >500 people spread across multiple geographies.

Key job responsibilities

• Management of multiple complex calendars across time zones and coordinate meetings and conference calls
• Extensive travel coordination (international and domestic)
• Expense Reimbursement
• Organizing, prioritizing and appropriately handling time-sensitive, confidential information and ensuring action/attention required is addressed
• Large event coordination (including organizational all-meetings, off-sites, and morale events)
• Project/program management: Support annual operational planning process, business planning, performance review cycles
• Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle
• Creating and implementing processes and mechanisms for running the business
• Document and Power Point creation, editing and proofing
• Space planning
• Provide additional support to the extended management team as needed.

Basic Qualifications

• Experience with Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

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