Executive Assistant, EU Stores - Retail Hardlines

Amazon; Greater London; On-site; GBP 60,000 - 85,000; Full time

Job summary

Amazon EU SARL (UK Branch) is seeking an exceptional Executive Assistant to support a senior leader in our EU Stores Retail Hardlines team. The role demands meticulous calendar management, travel coordination across time zones, and a bias for action in a fast-growing, high-ambition environment.

Based in London or other major European cities, you will partner with other EAs and cross-functional teams to drive process improvements, coordinate events, and ensure confidentiality and professional

Qualifications

• Knowledge of Microsoft Office products and applications.
• Experience as an Executive Assistant.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.

Responsibilities

• Own and manage an executive calendar across multiple time zones.
• Coordinate domestic and international travel, itineraries, and expenses.
• Plan and run team activities and events — staff meetings, all-hands, off-sites, and social events.
• Track key deliverables and follow up to drive to completion.
• Act as a trusted business partner to the leader and leadership team.
• Exercise high judgement in a fast-paced environment with ambiguity.
• Anticipate needs and identify areas for improvement.
• Partner with recruiting and cross-functional teams to support the organization.
• Manage team space, logistics, and ad hoc project coordination.

Skills

MS Office

EA experience

Calendar management

Travel coordination

Job description

Job ID: 10554338 | Amazon EU SARL (UK Branch)

We are looking for an exceptional, self-driven Executive Assistant to support a senior leader in our fast-growing EU Stores Retail Hardlines organization. This is a high-impact role that calls for attention to detail, sound judgement in ambiguous situations, and the ability to juggle multiple competing priorities while consistently meeting tight deadlines. The right person brings a strong sense of ownership and bias for action, stays composed under pressure, and treats confidential information with the highest discretion.

You will act as a seamless extension of the leader you support and partner closely with other Executive Assistants across the organization. Success in this role means anticipating needs before they arise, driving process improvements that create capacity for the leadership team, and building trusted relationships at every level of the company.

Position can be based in London, Luxembourg, Madrid, Milan and Munich

Key job responsibilities

• 1. Own and manage a complex, fast-changing executive calendar across multiple time zones
• 2. Coordinate domestic and international travel, itineraries, and expense reporting
• 3. Plan and run team activities and events — staff meetings, all-hands, off-sites, and team social events
• 4. Track key deliverables and follow up to drive them to completion
• 5. Act as a trusted business partner to the leader and the wider leadership team
• 6. Exercise high judgement and make sound decisions in an ambiguous, fast-paced environment
• 7. Look around corners to anticipate needs and identify areas for improvement
• 8. Partner with recruiting, other EAs, and cross-functional teams to support the broader organization
• 9. Manage team space, logistics, and ad hoc project coordination

Basic Qualifications

• - Knowledge of Microsoft Office products and applications
• - Experience as an Executive Assistant
• - Experience with executive level calendar management
• - Experience with domestic or international travel coordination

Preferred Qualifications

• - Experience leading process improvements
• - Experience in a fast-paced, high-tech company
• - Experience designing processes to maximize efficiency
• - Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround

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Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.