Executive Assistant & Assistant Producer

Arts Council; Birmingham; Hybrid; GBP 1,000 - 36,000; Full time

Job summary

An exciting opportunity to join a neurodivergent artist's team in Birmingham, providing essential access support through high-level administrative assistance. This role is perfect for an experienced professional passionate about the arts, offering flexible work in a creative environment. You will manage day-to-day operations, contribute to project development, and support multiple creative projects. If you are energetic, compassionate, and adaptable, this position allows you to make a meaningful impact while working closely with a diverse range of artists. Join a supportive team and help bring creative visions to life.

Qualifications

• Experience in administrative support roles is essential.
• Strong communication skills and attention to detail are crucial.
• Comfort with digital tools and willingness to learn new systems.

Responsibilities

• Managing email communications and calendar scheduling.
• Supporting access needs through systematic planning.
• Contributing to funding applications and proposals.

Skills

Organisational abilities

Communication skills

Administrative support experience

Digital tools proficiency

Task prioritisation

Understanding of access needs

Self-motivation

Arts administration experience

Funding landscape knowledge

Financial management understanding

Freelancer support experience

Tools

Otter.ai

Claude AI

Job description

Thu, 01 May 2025">published - Thu, 01 May 2025

Job Summary

Overview An exciting opportunity to join the team of an established neurodivergent artist and cultural producer based in Birmingham. This role combines high-level administrative assistance and assistant producing, funded through Access to Work as an access support position.

Job Description

Location: Remote role with in-person work in Birmingham (locally based preferred)

Hours: 10 hours per week / 40 hours per month
Rate: £31.50 per hour
Duration: Initial 6-month contract with potential for extension

About the Role

This position will provide essential access support for a neurodivergent creative professional working across multiple projects in the cultural sector. The successful candidate will serve as both an administrative backbone and assistant producer, helping to manage day-to-day operations while contributing to project development.

I'm looking for someone energetic and bubbly, with a compassionate approach to work. The ideal candidate will bring warmth and enthusiasm to the role, with the flexibility to adapt to changing priorities in a creative environment.

Regular in-person contact in Birmingham will be required (weekly or fortnightly), with additional remote work possible. This role is ideal for an experienced, organised professional with an interest in the arts sector who wants flexible, meaningful work supporting creative projects.

Note on Role Evolution: As my work and projects evolve, this role may shift in focus over time. The ideal candidate will be adaptable and open to developing new skills and taking on different responsibilities as needed, while maintaining the core function of providing access support through organisational and administrative expertise.

Job Requirements

Required Skills & Experience

• Exceptional organisational abilities and attention to detail
• Strong communication skills and professional discretion
• Demonstrated experience in administrative support roles
• Comfort with digital tools and willingness to learn new systems
• Ability to prioritise tasks and manage competing demands
• Understanding of or willingness to learn about access needs in a work context
• Self-motivated with ability to work independently
• Experience in arts administration or cultural production (desirable)
• Knowledge of funding landscape for arts and culture (desirable)
• Basic understanding of contracts and financial management (desirable)
• Experience supporting freelancers or small creative businesses (desirable)

Personal Qualities

• Compassionate approach to supporting a neurodivergent professional
• Caring attitude towards colleagues and collaborators
• Flexibility and adaptability

Job Responsibilities

Organisational & Administrative Support:

• Managing email communications across multiple accounts
• Calendar management and scheduling
• Database organisation and maintenance
• Organising and processing transcriptions (using Otter.ai)
• Implementing and managing AI tools and systems (including Claude AI integration)
• Creating and maintaining organisational systems with a caring attention to detail
• Supporting access needs through systematic planning and communication
• Contract management and tracking
• Finance system setup and support
• Compiling project scopes for potential clients and partners
• Researching funding opportunities and development options with enthusiasm
• Contributing to funding applications and proposals
• Supporting multiple creative projects and artists simultaneously
• Assisting with project timelines and deliverables
• Helping to manage communications with collaborators and partners in a compassionate manner
• Job Title: Executive Assistant & Assistant Producer
• Artform: Combined arts
• Role: Admin, Secretarial & PA
• Contract: Temporary
• Location: UK-wide

How to Apply

How to Apply
Please send your CV and a brief cover letter (maximum 2 page) explaining your interest in the role and relevant experience to [e-mail]

In your application, we're particularly interested in hearing about your approach to supporting others and examples of when you've brought energy, compassion and flexibility to previous roles.

Application Deadline: Friday, 9th May 2025
Interviews: Between 13th-16th May 2025 (to be discussed with candidates based on availability)
Start Date: Wc 2nd June 2025 (exact date to be mutually agreed)
We recognise this is a tight turnaround and will be flexible with interview scheduling for promising candidates.
We welcome applications from candidates with lived experience of disability or neurodivergence, and from people from diverse backgrounds.
If you require any adjustments to the application or interview process, please don't hesitate to let us know.