Executive Assistant and Operations Support

OutForm Consulting, a Cumming Group Company; Belfast City District; On-site; GBP 55,000 - 85,000; Full time

Benefits offered by this job

Unlimited bonus

Diversity & wellbeing

Mentor access

Full lifecycle exposure

Holiday trading

Career growth

Wellbeing benefits

Pension match

Job summary

OutForm Consulting, a Cumming Group Company, is seeking an Executive Assistant and Operations Support to provide high‑quality leadership support while driving office operations, governance and continuous improvement. The role suits a highly organized, proactive professional who can balance executive support with operational oversight and help create an efficient, high‑performing workplace.

You will lead/admin functions, coordinate facilities, manage vendors, support events and internal comms,

Qualifications

• 5+ years experience supporting senior executives or leadership teams in a fast-paced professional services, consulting or corporate environment.
• Experience managing office operations, facilities coordination, vendor management or procurement.
• Experience managing company events, internal communications or employee engagement initiatives.
• Familiarity with governance, compliance, data protection, health and safety or quality management processes.
• Experience improving administrative processes and supporting technology adoption across a business.

Responsibilities

• Proven ability to lead and enhance administrative functions, driving efficiency and innovation within an executive support framework.
• Strong strategic thinking and problem-solving skills, with a proactive approach to improving systems and processes.
• Excellent stakeholder management and interpersonal skills, with experience in engaging and influencing senior leadership.
• High proficiency in Microsoft Office with experience in use of AI to optimise processes and other business productivity tools, with a willingness to adopt and implement new technologies.
• Exceptional organisational skills with the ability to balance multiple priorities, meet deadlines and drive results.
• A high level of discretion, integrity and professionalism in handling confidential and sensitive information.

Skills

Leadership support

Strategic thinking

Stakeholder management

AI adoption

Organization

Discretion

Tools

Microsoft Office

Job description

Why OutForm?

We are an experienced consulting team, focused on delivering business transformation, sustainable results and creating an environment for our team and our clients to flourish. We have a passion for building long lasting relationships with our clients and our team. What makes our team unique is that we truly collaborate with our clients, understanding their needs, building trust, and earning respect by amplifying results in a way that creates a platform for growth. Our team is built on trust and empowerment, and we are proud of our success to date.

We are looking for an experienced Executive Assistant and Operations Support to provide high-quality leadership support while driving office operations, governance and continuous improvement. This role is suited to a highly organised, proactive professional who can balance executive support with operational oversight and help create an efficient, high-performing workplace.

Key Responsibilities:

• Proven ability to lead and enhance administrative functions, driving efficiency and innovation within an executive support framework.
  
• Strong strategic thinking and problem-solving skills, with a proactive approach to improving systems and processes.
  
• Excellent stakeholder management and interpersonal skills, with experience in engaging and influencing senior leadership.
  
• High proficiency in Microsoft Office with experience in use of AI to optimise processes and other business productivity tools, with a willingness to adopt and implement new technologies.
  
• Exceptional organisational skills with the ability to balance multiple priorities, meet deadlines and drive results.
  
• A high level of discretion, integrity and professionalism in handling confidential and sensitive information.

Qualifications & Experience:

• 5 years + experience supporting senior executives or leadership teams in a fast-paced professional services, consulting or corporate environment.
• Previous responsibility for office operations, facilities coordination, vendor management or procurement.
• Experience managing company events, internal communications or employee engagement initiatives.
• Familiarity with governance, compliance, data protection, health and safety or quality management processes.
• Experience improving administrative processes, introducing new ways of working or supporting technology adoption across a business.

What we can offer you

• Top-tier financial package with potential for unlimited bonus based on performance;
• Commitment to diversity, inclusion, and employee well-being;
• Learn from unlimited contact with experienced consulting professionals
• Involvement through the full consulting lifecycle from lead generation through to sales, delivery, and account management;
• 35-45 paid holidays per year (bank holiday flexibility, holiday trading and loyalty bonus)
• Opportunities for growth in business development, project implementation and personal development plans;
• Individual benefits via our holistic employee wellbeing and benefits scheme;
• 5% matched pension contribution.

OutForm aims to be an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.

Location Belfast / Dublin with willingness and ability to travel to client sites across Ireland