Executive Assistant – 12 Months fixed Term

Circle Health Group; Brentford; On-site; GBP 22,000 - 36,000; Part time

Benefits offered by this job

25 days holiday + bank holidays

Private healthcare

Friends & family hospital discounts

Family friendly policies

Life insurance

Job summary

Circle Health Group is seeking an Executive Assistant at the Syon Clinic in Middlesex. The role supports the senior management team, handles diary and communications, and prepares reports and meeting packs using Microsoft Office.

The position is 22.5 hours per week on a fixed-term basis for 12 months, with a salary up to £36,000 FTE per year, depending on experience and qualifications.

Qualifications

• Proven experience as an Executive Assistant or high-level administrator.
• Excellent organisation and time management in a fast-paced setting.
• Strong written and verbal communication; proficient with MS Office.
• Discretion, professionalism and attention to detail are essential.
• Comfortable working with senior leaders and multidisciplinary teams.
• Experience in healthcare, hospital, or regulated environments.
• Knowledge of medical terminology or governance processes (MAC, etc.).
• Familiarity with electronic consultant databases and governance tooling.
• Experience in minute-taking and formal meeting support.

Responsibilities

• Provide confidential support to SMT, including diary and email management.
• Coordinate internal/external communications; screen calls and visitors.
• Prepare reports, presentations and meeting packs with MS Office.
• Manage hospital meeting cycles including MAC and governance meetings.
• Distribute agendas, take minutes and circulate actions promptly.
• Track action points to ensure timely completion.

Skills

Executive support

Diary management

Communications

MS Office

Discretion

Stakeholder management

Healthcare experience

Governance knowledge

Minute taking

Event coordination

eConsult databases

Tools

eConsult databases

Job description

Executive Assistant - 12 Months fixed Term
Syon Clinic
22.5 Hours & Fixed Term
Salary: Up to £36,000 FTE per year (depending on level of experience, training and qualification)

Syon Clinic in Middlesex is part of Circle Health Group , Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for an Executive Assistant to join their team of staff in the Administration Department .

This is a part-time role for 22.5 hours a week. The role holder will be required tocover a flexible shift pattern.

Duties of this role include:

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.
• Manage the full cycle of hospital meetings including the Medical AdvisoryCommittee (MAC), governance, operational, and financial meetings.
• Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.
• Track and follow up on action points to ensure completion and accountability.

Applicants should meet the following criteria:

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and attention to detail.
• Confident in working with senior leaders, consultants, and multidisciplinary teams.
• Experience within a healthcare, hospital, or regulated environment.
• Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).
• Familiarity with systems e consultant databases.
• Event coordination and minute-taking experience in formal meeting settings.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.