Part-Time Executive Assistant — Governance & Exec Support

circlehealth; Brentford; On-site; GBP 20,000 - 36,000; Part time

Benefits offered by this job

Private Pension Scheme

Private Healthcare Scheme

Staff engagement hub

Job summary

Circle Health Group is seeking an Executive Assistant for a 12-month fixed-term, 22.5 hours per week at Syon Clinic in Middlesex. The role offers up to £36,000 FTE, pro-rated for part-time, with comprehensive benefits.

The successful candidate will support senior leaders, manage diaries and communications, and organise governance and MAC meetings in a fast-paced healthcare environment. This role embraces flexible shifts and professional discretion.

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative support in a fast-paced environment.
• Excellent organisational and time management skills.
• Strong verbal and written communication skills.
• High level of discretion and professionalism.
• Confident with senior leaders, consultants and multidisciplinary teams.
• Experience in healthcare, hospital or regulated environments.
• Knowledge of medical terminology or governance processes (e.g. MAC).
• Familiarity with systems like consultant databases.
• Event coordination and minute-taking in formal meetings.

Responsibilities

• Provide confidential executive support to SMT, including diary management and email handling.
• Coordinate internal and external communications, screen calls and visitors, relay messages.
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office.
• Manage hospital meeting cycles including MAC, governance, operational and financial meetings.
• Issue agendas and documents, attend meetings, take minutes and circulate actions.
• Track and follow up on actions to ensure completion and accountability.

Skills

Executive Assistant

Administrative support

Diary management

Organisation

Communication

Discretion

Stakeholder management

Healthcare experience

Governance knowledge

Tools

Microsoft Office

Job description

Circle Health Group is seeking an Executive Assistant for a 12-month fixed-term, 22.5 hours per week at Syon Clinic in Middlesex. The role offers up to £36,000 FTE, pro-rated for part-time, with comprehensive benefits.

The successful candidate will support senior leaders, manage diaries and communications, and organise governance and MAC meetings in a fast-paced healthcare environment. This role embraces flexible shifts and professional discretion.