Executive Assistant - 12 Month Maternity Cover

Octopus Capital; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Octopus Capital seeks an Executive Assistant for a 12-month maternity cover, providing essential support to executives. Candidates need to demonstrate excellent organisational skills, proficiency in Microsoft Office, and the ability to manage communications discreetly. This role is paramount in ensuring operational efficiency during the contract period.

Benefits

27 days holiday, not including bank holidays

Wellness hub including Headspace and coaching services

Qualifications

• Experienced in managing executives’ schedules and business activities.
• Proficient in handling communications and administrative tasks.
• Ability to multitask and prioritise effectively.

Responsibilities

• Manage and arrange complex calendars and travel.
• Provide high-level administrative support.
• Liaise with internal and external stakeholders.

Skills

Organisational skills

Time-management skills

Strong written communication

Strong verbal communication

Discretion and confidentiality

Education

Experience as an Executive Assistant

Tools

Microsoft Office

Job description

Executive Assistant - 12 Month Maternity Cover

Executive Assistant - 12 Month Maternity Cover

3 days ago Be among the first 25 applicants

At Octopus, we’re entrepreneurs and we’re investors, on a mission to back the people, ideas and industries that will change the world.

We think working here is great, but we’re understandably bias. Click here to explore Life at Octopus.

At Octopus, we’re entrepreneurs and we’re investors, on a mission to back the people, ideas and industries that will change the world.

We think working here is great, but we’re understandably bias. Click here to explore Life at Octopus.

Job Description

Octopus Capital is part of Octopus Investments, and we invest in the people, ideas and industries that will change the world. With deep expertise in alternative assets, we deploy institutional capital where it can help drive strong returns and lasting change to solve some of society’s biggest challenges. We focus on real estate, infrastructure, and private debt – sectors where capital can be a force for good.

Underlying all of these companies is a belief that business has the power to transform the world in which we live. We want Octopus to be a catalyst for positive, meaningful change.

About the role:

We are seeking a highly organised, proactive, and resourceful Executive Assistant to join the team on a 12-month maternity cover. This role provides executive-level support to ensure the smooth and efficient operation of the executives’ schedules and daily business activities.

Deliverables:

• Manage and optimise complex calendars, meetings, and travel arrangements.
  
  
  

• Provide high-level administrative support including arranging building access, printing and room bookings etc.
  
  
  

• Handle incoming communications and correspondence (emails, calls, letters).
  
  
  

• Liaise with internal and external stakeholders on behalf of the executives.
  
  
  

• Manage confidential and sensitive information with the utmost discretion.
  
  
  

• Collaborate effectively with other Executive Assistants across the Octopus Capital business to support visiting team members, company events and initiatives, fostering a unified team approach.
  
  
  

• Maintain filing systems (digital and physical) and ensure organisational compliance with internal policies.
  
  
  

• Supporting the Senior Leaders in the seamless delivery and execution of their objectives by taking the initiative to solve challenges and proactively making offers of help, tracking key tasks arising from meetings, taking minutes, chasing up minutes and action points.
  
  
  
  
  

Qualifications

Ideally, you’ll have some or all of the following qualifications, skills and job-related experience:

• Proven experience as an Office Manager, Executive Assistant, or similar role.
  
  
  

• Excellent organisational and time-management skills.
  
  
  

• Strong written and verbal communication skills.
  
  
  

• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  
  
  

• Ability to multitask, prioritise tasks, and meet deadlines.
  
  
  

• Discretion and confidentiality are essential.
  
  
  
  
  

Additional Information

What we offer

A competitive salary,

️ 27 days holiday, not including bank holidays

Anchor (our wellness hub) which includes Headspace, one to one coaching through Wellness Cloud, Digital GP, employee assistance program & more

Our Values

At our core, we believe that how a company behaves is just as important as what it does. That’s why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders – employees, customers, communities, environment and shareholders – are considered in every decision we make.

We are committed to building a workplace where diversity is valued, and inclusion is a priority. By providing equal opportunities for growth and development, we embrace and celebrate all races, genders, religions, sexual orientations, ages, disabilities, and socio-economic backgrounds. We believe teams achieve their best when every member feels safe, respected and empowered to be their authentic selves.

We're proud to be disability confident and are committed to supporting candidates with a disability, including neurodiversity and mental health conditions, throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process, we’ll be happy to accommodate where possible.

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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