Executive Assistant (12 Month FTC)

The Boston Consulting Group GmbH; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading management consulting firm in London seeks an Executive Assistant on a 12-month fixed-term contract. This role involves supporting Managing Directors and enhancing their effectiveness through detailed administrative support, client management, and coordination of complex schedules and travel arrangements. Candidates should have strong organisational skills and be proactive in establishing relationships, ensuring seamless communication and efficiency.

Qualifications

• Proficient in computer skills including Outlook, PowerPoint, Word, and Excel.
• Excellent organisational and multitasking skills.
• Detail-driven with a progressive attitude.

Responsibilities

• Manage complex calendars and travel arrangements for MDPs.
• Support internal commitments and client meetings.
• Build and maintain relationships with key clients.

Skills

Organisational Skills

Interpersonal Communication

Attention to Detail

Multi-tasking

Tools

Outlook

PowerPoint

Word

Excel

Job description

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

(PLEASE NOTE THAT THIS ROLE IS A 12 MONTH FIXED TERM CONTRACT POSITION!)

We offer you a team-oriented role working with Managing Directors & (Senior) Partners (MDP) within the London office. Reporting to the EA Managers this position would suit a detail driven individual with excellent technical skills and a willingness to take on anything thrown their way. This is a fast-paced organisational role in an environment to match, so the ability to hit the ground running is a must!
As an Executive Assistant, you will be the trusted partner with providing your MDPs and Partners with comprehensive support to successfully service BCG clients. You will need to act as gatekeeper of their time, increasing their work efficiency and helping them to drive their business performance. You will represent BCG through professionalism by offering a unique level of service.

You should demonstrate strong levels of competence in the following areas: extensive agenda management, proactive follow-up on client development, A-Z worldwide travel arrangements, networking and proofreading. You will partner with other Assistants ensuring synergy in the team’s projects and processes as well as collaborating with other Business Service Teams (BST).

What will you do

As a successful candidate you will take on responsibilities including:

Client Focus (maximise client focus by reducing stakeholder time spent on administrative tasks):

• Manage highly complex calendars and political sensitivities to schedule client meetings, case team meetings and events. Effectively prioritise client needs (both within and across different client teams)
• Planning and management of complex travel/logistics/itineraries including timely procurement of visas and other travel documentation
• Preparing and submitting time and expense reports within a timely period
• Tracking, updating and managing client contact information
• Team with other EAs/Staff members to ensure casework is effectively coordinated
• Proactively manage internal commitments and effectively manage prioritisation of client and internal commitments

Networking (proactively establish meaningful, long-term client relationships with key counterparts and across internal networks):

• Build and maintain strong relationships with key clients' counterparts
• Organise team dinners, breakfasts and events when required
• Support Practice Area (PA) events as necessary and assist with building the PA community

Proactive Time Management (protect MDP time by understanding priorities and screening requests):

• Clear understanding of priorities, proactively prioritise and field all incoming time related requests from clients and teams across all MDP spheres of interest
• Understand the 'bigger picture' and use your business judgment and initiative to independently resolve problems with limited MDP interaction
• Deliver/Implement 'Work Smarter, Not Harder' and NextGen Ways of working principles

Marketing (help build and support digital presence and marketing efforts):

• Ensure LinkedIn Profiles and internal bio documents are periodically updated
• Pro-actively manage contacts
• Identify key contacts at core and campaign clients

Squad support:

• Provide cover within your EA squad and the wider team in relation to planned and unplanned team absences

Please note this position is not restricted solely to the responsibilities listed above and that the job scope and responsibilities are subject to change

What You'll Bring

• Proficient computer skills (Outlook, PowerPoint, Word and Excel)
• Excellent organisational skills to assist with all the behind-the-scenes magic while providing creative solutions, driving our high-level customer service, and positively impacting our client work
• Excellent organisational skills to assist with all the behind-the-scenes magic while providing creative solutions, driving our high-level customer service, and positively impacting our client work
• Ability to multi-task, prioritise and manage expectations and conflicting deadlines
• Excellent Interpersonal communication
• A progressive and positive attitude, with a flexible and growth mindset to the role
• Detail-driven

Additional info

This is a maternity cover role on a 12-month fixed-term contract.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
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