Executive Assistant (12-Month FTC)

Cadillac Formula 1® Team; Silverstone; On-site; GBP 32,000 - 42,000; Full time

Job summary

The Cadillac Formula 1 Team is seeking an Executive Assistant to provide confidential and professional support to the Chief Financial Officer. You will manage calendars, organize meetings, draft communications, prepare PowerPoint presentations, and handle travel arrangements with discretion.

This is a 12-month fixed term contract requiring proactive, highly organized multitasking in a fast-paced environment, with strong IT skills in MS Office, Word, Excel and PowerPoint.

Qualifications

• Proven experience as EA/PA supporting senior executives.
• Proactive, highly organized multitasker who anticipates needs.
• Outstanding organizational and time management skills.
• Excellent verbal and written communications and discretion.
• Ability to thrive in a fast-paced environment with multiple priorities.

Responsibilities

• Managing executives’ calendars and setting up meetings as requested.
• Organize and prepare for meetings, including gathering documents and logistics.
• Draft, review and send communications on behalf of executives.
• Draft compelling PowerPoint presentations as required.
• Take and circulate minutes and follow up on actions.
• Prepare basic contractual documents (NDAs, employment docs) with training.
• Answer calls, prioritize emails and respond as needed.
• Coordinate travel arrangements and submit expenses.

Skills

Calendar management

Meetings coordination

Executive support

Discretion

MS Office

PowerPoint

Travel arrangements

Liaison with stakeholders

Tools

MS Office Suite

Microsoft Excel

Outlook

Word

Job description

Description

Closing Date: Friday 28thAugust 2026

Please Note: This is a 12-Month Fixed Term Contract

Fueled by bold ambition.

The Executive Assistant will provide confidential and professional executive support to the Chief Financial Officer. To perform this role successfully, the individual is expected to handle highly sensitive and confidential information, while always exercising professionalism and discretion.

• Managing executives’ calendars and setting up meetings as requested

• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Draft, review and send communications on behalf of company executives as requested
• Draft compelling PowerPoint presentations as required
• Take and circulate meeting minutes and follow up on action points agreed
• Preparation and populating of basic contractual documents such as NDAs and employment related documents based on a pro forma (training will be given as required)
• Answer and respond to phone calls as needed
• Prioritize emails and respond when necessary, and required
• Complete and submit expenses forms for the executives
• Coordinate travel arrangements

Requirements

What do we need from you?

• Proven experience as an Executive Assistant, Personal Assistant or similar role, supporting a senior executive(s)
• Proactive, highly organized multitasker who anticipates executives needs and simplifies their day-to-day operations
• Outstanding organizational and time management skills
• Strong ability to build and maintain positive relationships with internal stakeholders and external partners, while representing the executives and organization professionally
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities
• High level of attention to detail
• Strong levels of IT skills including MS Office, Word, Excel and PowerPoint

A team like no other.

The Cadillac Formula 1® Team challenges conventions and redefines success through bold ambition, cutting-edge innovation, and an unwavering commitment to precision and excellence—on and off the track. This includes offering industry-leading pension, generous time off and, as part of a global brand, huge potential for career development.

As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

At Cadillac Formula 1® Team, all Team Members are expected to actively support and uphold our policies and procedures, including those focused on Environmental responsibility, Sustainability initiatives, Inclusion and Health and Safety practices.

Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.