Executive Assistant (12-14 Month FTC)

JR United Kingdom; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A prestigious international architecture practice is seeking an experienced EA to support their CEO on a 12-14 month fixed term contract (maternity cover). This is a fantastic opportunity for a dedicated and personable individual to join a vibrant studio environment, managing diverse tasks to ensure smooth operations.

Qualifications

• Previous solid PA/EA experience supporting senior leaders, ideally within the design industry.
• Excellent organization and time management skills.
• Confident communicating with all levels and building trusted relationships.

Responsibilities

• Managing personal and professional schedule of the CEO.
• Booking travel and accommodation for CEO.
• Organising and maintaining filing systems.

Skills

Organization

Time Management

Communication

Tools

MS Office Suite

Adobe Creative Suite

Job description

Social network you want to login/join with:

Executive Assistant (12-14 Month FTC), london

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Client:

The Crowd

Location:

london, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

26.06.2025

Expiry Date:

10.08.2025

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Job Description:

About The Role:

A prestigious international architecture practice is seeking an experienced and enthusiastic EA to support their CEO in their London studio on a 12 month+ fixed term contract (maternity cover). The company are known for their showstopping international designs and have an established name in the industry.

Within this role, you will closely support the busy CEO with both business and private duties to ensure every aspect is handled and running smoothly. Duties will vary from completing tasks and errands, maintaining the CEO’s calendar booking complex international travel and liaising with clientele.

This is a great opportunity for an experienced EA/PA to join a fast-paced and inspiring studio environment. With a sociable culture, excellent benefits, and flexible working on offer, the company also delivers a portfolio of high-profile international projects and is based in a vibrant part of the city.

Key Responsibilities:

• Managing personal and professional schedule of the CEO
• Organising and maintaining filing systems
• Running errands and completing tasks
• Organising client and staff events
• Documenting meeting minutes and actions for various meetings
• Building rapport with clients and handling CEO’s emails
• Booking travel and accommodation for CEO
• Updating and organising contacts database
• Managing project expenses and assisting with marketing projects
• Collaborating with other admin team members to manage the studio effectively
• Completing CEO’s cash and credit card expenses
• Ensuring CEO is on time for meetings

Key Skills/Requirements:

• Previous solid PA/EA experience supporting senior leaders, ideally within the design industry
• Excellent organisation and time management skills
• Diary management experience
• Proficient in MS Office Suite and ideally Adobe Creative Suite
• Hard working and dedicated
• Personable, friendly and professional
• Confident communicating with all levels of teams/companies/clients and ability to build trusted relationships and go the extra mile

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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The Crowd is an equal opportunities employer and agency.

Due to the high volume of applications we receive, we are unable to contact every applicant. If your application is successful for this role, one of our team will be in touch with you.