Executive Assistant (12-14 Month FTC)

JR United Kingdom; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious international architecture practice is seeking an experienced Executive Assistant to support their CEO on a 12-month fixed-term contract (maternity cover). The ideal candidate will have solid PA/EA experience, particularly in the design sector, and strong organisational skills, ensuring smooth management of the CEO's busy schedule.

Benefits

Flexible working

Excellent benefits

Qualifications

• Experience supporting senior leaders, ideally within the design industry.
• Excellent organizational skills and ability to build relationships.
• Hardworking and personable, with diary management experience.

Responsibilities

• Managing the personal and professional schedule of the CEO.
• Booking travel and accommodation for the CEO.
• Organising and maintaining filing systems.

Skills

Organisation

Time Management

Diary Management

Communication

Proficiency in MS Office

Professionalism

Tools

MS Office Suite

Adobe Creative Suite

Job description

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Executive Assistant (12-14 Month FTC), london (city of london)

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Client:

The Crowd

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

26.06.2025

Expiry Date:

10.08.2025

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Job Description:

About The Role:

A prestigious international architecture practice is seeking an experienced and enthusiastic EA to support their CEO in their London studio on a 12 month+ fixed term contract (maternity cover). The company are known for their showstopping international designs and have an established name in the industry.

Within this role, you will closely support the busy CEO with both business and private duties to ensure every aspect is handled and running smoothly. Duties will vary from completing tasks and errands, maintaining the CEO’s calendar booking complex international travel and liaising with clientele.

This is a great opportunity for an experienced EA/PA to join a fast-paced and inspiring studio environment. With a sociable culture, excellent benefits, and flexible working on offer, the company also delivers a portfolio of high-profile international projects and is based in a vibrant part of the city.

Key Responsibilities:

• Managing personal and professional schedule of the CEO
• Organising and maintaining filing systems
• Running errands and completing tasks
• Organising client and staff events
• Documenting meeting minutes and actions for various meetings
• Building rapport with clients and handling CEO’s emails
• Booking travel and accommodation for CEO
• Updating and organising contacts database
• Managing project expenses and assisting with marketing projects
• Collaborating with other admin team members to manage the studio effectively
• Completing CEO’s cash and credit card expenses
• Ensuring CEO is on time for meetings

Key Skills/Requirements:

• Previous solid PA/EA experience supporting senior leaders, ideally within the design industry
• Excellent organisation and time management skills
• Diary management experience
• Proficient in MS Office Suite and ideally Adobe Creative Suite
• Hard working and dedicated
• Personable, friendly and professional
• Confident communicating with all levels of teams/companies/clients and ability to build trusted relationships and go the extra mile

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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The Crowd is an equal opportunities employer and agency.

Due to the high volume of applications we receive, we are unable to contact every applicant. If your application is successful for this role, one of our team will be in touch with you.