Executive Assistant (12-14 month fixed term contract)

THE CROWD; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A prestigious international architecture practice in London is seeking an experienced EA to support their CEO on a 12-month contract. The role encompasses both business and personal duties, ensuring smooth operations in a fast-paced, inspiring environment that promotes sociability and excellent benefits.

Benefits

Flexible working

Excellent benefits

Qualifications

• Previous solid PA/EA experience supporting senior leaders, ideally within the design industry.
• Excellent organisation and time management skills.
• Diary management experience.

Responsibilities

• Managing personal and professional schedule of the CEO.
• Booking travel and accommodation for CEO.
• Organising client and staff events.

Skills

Organisation

Time Management

Communication

Interpersonal Skills

Tools

MS Office Suite

Adobe Creative Suite

Job description

About The Role:

A prestigious international architecture practice is seeking an experiencedand enthusiastic EA to support their CEO in their London studio on a 12 month+ fixed term contract (maternity cover). The company are known for their showstopping international designs and have an established name in the industry.

Within this role, you will closely support the busy CEO with both business and private duties to ensure every aspect is handled and running smoothly. Duties will vary from completing tasks and errands, maintaining the CEO’s calendar booking complex international travel and liaising with clientele.

This is a great opportunity for an experienced EA/PA to join a fast-paced and inspiring studio environment. With a sociable culture, excellent benefits, and flexible working on offer, the company also delivers a portfolio of high-profile international projects and is based in a vibrant part of the city.

Key Responsibilities:

• Managing personal and professional schedule of the CEO
• Organising and maintaining filing systems
• Running errands and completing tasks
• Organising client and staff events
• Documenting meeting minutes and actions for various meetings
• Building rapport with clients and handling CEO’s emails
• Booking travel and accommodation for CEO
• Updating and organising contacts database
• Managing project expenses and assisting with marketing projects
• Collaborating with other admin team members to manage the studio effectively
• Completing CEO’s cash and credit card expenses
• Ensuring CEO is on time for meetings

Key Skills/Requirements:

• Previous solid PA/EA experience supporting senior leaders, ideally within the design industry
• Excellent organisation and time management skills
• Diary management experience
• Proficient in MS Office Suite and ideally Adobe Creative Suite
• Hard working and dedicated
• Personable, friendly and professional
• Confident communicating with all levels of teams/companies/clients and ability to build trusted relationships and go the extra mile

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge.

The Crowd is an equal opportunities employer and agency.

Due to the high volume of applications we receive, we are unable to contact every applicant. If your application is successful for this role, one of our team will be in touch with you.