Executive Assistant

Leonard Curtis Recovery Limited; Whitefield; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

25 days holiday allowance plus public holidays

Flexible benefit schemes

Career progression opportunities

Enhanced family friendly policies

Birthday leave

Giving back days

Job summary

Leonard Curtis Recovery Limited is looking for an Executive Assistant to provide high-quality support to senior leaders in Whitefield. The ideal candidate will manage diaries, coordinate meetings, and ensure smooth day-to-day operations.

Your role will include preparing documents, acting as a key contact point, and maintaining records. We seek someone highly organized, professional, with a proactive attitude, and strong communication skills.

Join us to become a part of a dynamic team that values inclusivity and personal growth.

Qualifications

• Proven experience in a senior administrative role.
• Strong time management skills for prioritizing multiple deadlines.
• High level of discretion in handling confidential information.

Responsibilities

• Provide comprehensive diary management for senior leaders.
• Act as the first point of contact for senior leaders.
• Prepare, format, and proofread documents to a high standard.

Skills

Proven experience as an Executive Assistant

Strong organisational skills

Excellent communication skills

Advanced MS Office skills

Stakeholder management skills

Attention to detail

Job description

We’re currently seeking an Executive Assistant for our Whitefield office. You will provide high‑quality, proactive support to senior leaders, ensuring their time is optimised and day‑to‑day operations run smoothly. You will manage complex diaries, coordinate meetings and travel, and act as a key point of contact for internal and external stakeholders. The role is well‑suited to someone highly organised, professional, and confident working in a fast‑paced environment with competing priorities.

Job Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role.
• Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with a professional and confident manner.
• High level of attention to detail and accuracy in all work.
• Strong stakeholder management skills, with the ability to build relationships at all levels.
• Discretion and integrity when dealing with confidential and sensitive information.
• Advanced MS Office skills (Outlook, Word, PowerPoint, Excel) and confidence with digital collaboration tools.
• Proactive, solution focused mindset, able to anticipate needs and resolve issues independently.
• Comfortable working in a fast paced environment, adapting to changing priorities.
• Positive, flexible attitude and a willingness to “roll up sleeves” to get things done.

Job Responsibilities

• Provide comprehensive diary management, including scheduling meetings, resolving clashes, and anticipating time pressures.
• Coordinate internal and external meetings, preparing agendas, papers, presentations, and minutes as required.
• Act as the first point of contact for senior leaders, handling calls, emails, and enquiries with professionalism and discretion.
• Manage inboxes on behalf of senior leaders, prioritising messages, drafting responses, and following up on actions.
• Prepare, format, and proofread documents, reports, and presentations to a high standard.
• Track and follow up on key actions, deadlines, and projects to ensure nothing is missed.
• Support expense processing, invoice approvals, and basic budget tracking in line with company policies.
• Build strong relationships with stakeholders across the business and with external partners.
• Support the planning and coordination of team events, workshops, and offsites.
• Maintain accurate records and filing systems (digital and hard copy) to ensure information is easy to access.
• Undertake ad hoc administrative and project support tasks for senior leaders as required.

Benefits

• Salary aligned with your skills and expertise
• 25 days holiday allowance plus statutory public holidays
• A clear progression route to further your career
• Birthday leave
• 2 giving back days per year. We encourage our team to support the wider community by providing paid leave to work with local charities or good causes
• A hard working, fun and professional working environment
• Enhanced family friendly policies, including enhanced Maternity pay
• Flexible benefit and well-being schemes
• 36.25 hour working week

Diversity is a core business imperative of the Group. We are an equal opportunities employer which promotes inclusiveness and always employ the best professional for the job. Having a diverse workforce allows the Group to draw upon a range of different ideas and experiences which supports our business’s growth and creates an environment where everyone has an equal opportunity for success.