Executive Assistant

Formed UK; Greater Lincolnshire; On-site; GBP 39,000 - 51,000; Full time

Benefits offered by this job

Salary £45k per year

31 days holidays incl. bank holidays

Grow with growing business

Collaborative team environment

Job summary

Formed UK is seeking an Executive Assistant in Lincoln to provide high-level support to two co-owners. You will manage diaries, correspondence and ensure actions are tracked, while maintaining strict discretion.

You will coordinate international travel and events, lead the Admin Assistant, and shift from reactive support to proactive partnership as the business scales. Out-of-hours travel may be required.

Qualifications

• Advanced proficiency in Microsoft Office, especially Excel, Outlook, Teams and Zoom.
• Confident, everyday use of AI tools with an AI-first approach.
• Strong adaptability to changing priorities in a fast-paced scaling environment.
• Excellent written communication skills.
• Proven record of reliable follow-through and delivery.
• Ability to work autonomously and manage multiple senior stakeholders.

Responsibilities

• Diary & Correspondence Management for two directors and adaptive scheduling.
• Attend meetings, take notes, track and close actions, including informal requests.
• Ensure accountability across direct reports and escalate issues when needed.
• Coordinate domestic and international travel and events for the directors.
• Line-manage the Admin Assistant and oversee their output.
• Maintain confidentiality for sensitive, board-level information.
• Build relationships with colleagues, customers and partners across the business.

Skills

MS Office Suite

AI Tools Familiar

Priority Management

Written Communication

Discretion

Stakeholder Management

Notion

Tools

Notion

Job description

Executive Assistant Lincoln Full Time £45,000 per annum

Our client is a leading supplier to the kitchen, bedroom and bathroom (KBB) sector, established in 1971. The recent growth of their cabinet hardware brand has been a key driver of their expansion over the past three to five years, and they now operate across the UK and USA.

Their directors are closely involved in the day-to-day running of the business, and their agile, passionate approach underpins continued growth. They are seeking a candidate who will thrive in this environment and is committed to growing with the business.

The role offers broad exposure across the organisation, with regular collaboration with colleagues at every level. You will also line-manage the Admin Assistant, who provides support with travel and events.

The Role

As Executive Assistant, you will provide comprehensive, high-level support to the two co-owners, reporting jointly to both. This is a pivotal position within the business, requiring the ability to manage competing priorities and act as a trusted partner to senior leadership.

Working closely with the directors, you will manage their diaries and correspondence, ensure that actions and commitments arising from meetings are tracked and delivered, and drive accountability across their direct reports. You will handle confidential and board-level information with the highest level of discretion, coordinate international travel and events, and provide day-to-day leadership of the Admin Assistant.

As the business continues to scale, this role will evolve from responsive support to proactive partnership, anticipating the needs of the directors and contributing to the effective operation of the wider organisation. Some out-of-hours availability will be required when the directors are travelling overseas.

Key Responsibilities

• Diary & Correspondence Management: Manage the inboxes and diaries of both directors, adapting promptly to changing priorities and frequent rescheduling


• Meeting Management & Action Tracking: Attend meetings and take accurate notes, and monitor, chase and close out actions, including informal requests, to ensure timely completion


• Accountability: Hold the directors direct reports accountable for delivery across tasks and projects, escalating issues where appropriate


• Travel & Events: Arrange domestic and international travel for both directors and coordinate events, with support from the Admin Assistant


• Team Leadership: Line manage the Admin Assistant, including allocating work, providing feedback and taking responsibility for their output


• Confidentiality: Handle sensitive, confidential and board-level information with integrity and discretion


• Stakeholder Engagement: Build effective relationships with colleagues, customers and partners across the business, and prioritise stakeholder requests accordingly

Requirements

Essential

• Advanced proficiency in Microsoft Office, particularly Excel, and demonstrable competence with Outlook, Teams and Zoom


• Confident, everyday use of AI tools, with an AI-first approach


• Strong adaptability, with the ability to respond effectively to changing priorities in a fast-paced, scaling environment


• Excellent written communication skills


• A proven record of reliable follow-through and delivery


• The ability to work autonomously and effectively without reliance on rigid structure or process


• Demonstrated ability to manage competing priorities from multiple senior stakeholders, and to manage and be accountable for the work of others


• Proven discretion and experience handling confidential or board-level information


• Flexibility to be contactable outside normal hours when the directors are travelling overseas

Desirable

• Two to three years experience in a comparable fast-paced executive support role, with greater emphasis placed on capability than length of service


• Experience supporting two senior executives concurrently


• Experience within a rapidly growing, family-owned SME


• Previous line management or mentoring experience


• Working knowledge of Notion

What s In It For You

• Competitive salary of £45,000


• 31 days holiday including statutory bank holidays


• The opportunity to work alongside the co-owners of a growing business, with visibility of all areas of the organisation


• A collaborative, supportive team environment

Your data will be handled in line with GDPR.