Executive Assistant

Seven Group Holdings Limited; Southampton; On-site; GBP 28,000 - 39,000; Part time

Benefits offered by this job

Competitive hourly pay

Professional development opportunities

Supportive and collaborative working环境

Job summary

Seven Group Holdings Limited in Southampton seeks an experienced Executive Assistant to provide high-level administrative and strategic support to the Chief Executive. This locum role offers flexible part-time or full-time arrangements with competitive hourly pay.

You will manage the Chief Executive's complex diary, prepare briefing materials and presentations, coordinate governance activities and liaise with senior stakeholders to enable efficient decision-making.

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role
• Strong organisational and diary management skills
• Ability to handle confidential information with discretion
• Experience supporting senior leadership teams
• Excellent written and verbal communication skills
• Proficiency in digital systems and office software

Responsibilities

• Provide comprehensive high-level administrative and strategic support to the Chief Executive
• Manage a complex diary and coordinate meetings
• Prepare briefing materials, reports and presentations for meetings
• Act as a primary contact for internal and external stakeholders
• Lead and support the Corporate Executive Assistant and Apprentice Executive Support Officer
• Coordinate initiatives and governance processes and support adoption of digital/AI tools
• Develop high-quality communications materials for briefings and presentations
• Undertake research and assist with project management tasks

Skills

Diary management

Executive support

Stakeholder engagement

Discretion

Communication skills

Digital tools

Governance support

Project coordination

Tools

Microsoft Office

Outlook

SharePoint

Job description

We are seeking an experienced Executive Assistant to provide high-level administrative and strategic support to the Chief Executive within a dynamic organisation in Southampton. This ongoing locum opportunity offers flexible part-time or full-time working arrangements with competitive hourly pay.

In this role, you will act as a key point of contact for the Chief Executive's office, ensuring effective coordination, communication and governance support. You will contribute to organisational efficiency while maintaining professionalism, discretion and attention to detail.

Executive Support & Coordination

• Provide comprehensive support to the Chief Executive, maintaining confidentiality and professionalism
• Manage a complex diary, ensuring time is prioritised effectively
• Prepare detailed briefing materials, reports and presentations for meetings
• Act as a primary contact for internal and external stakeholders

Leadership & Team Oversight

• Lead and support the Corporate Executive Assistant and Apprentice Executive Support Officer
• Coordinate initiatives and priorities set by the Chief Executive and Programme Director
• Promote effective working practices within the executive support function

Communication & Governance

• Facilitate communication between the Chief Executive, Executive Leadership Team and Board Members
• Ensure seamless liaison across departments and resolve issues proactively
• Support governance processes and ensure accurate documentation

Project & Process Improvement

• Undertake research and assist with project management tasks
• Develop high-quality communications materials for briefings and presentations
• Support procedural efficiencies, including adoption and training in digital and AI tools

Requirements

• Proven experience as an Executive Assistant or in a senior administrative role
• Strong organisational and diary management skills
• Ability to handle confidential information with discretion
• Experience supporting senior leadership teams
• Excellent written and verbal communication skills
• Proficiency in digital systems and office software

Benefits

• Competitive hourly pay
• Ongoing professional development opportunities
• Supportive and collaborative working environment
• Commitment to employee wellbeing

Why Southampton?

Southampton is a vibrant coastal city offering a blend of maritime heritage, cultural attractions and modern amenities. With strong transport links, access to green spaces and the nearby New Forest, and a thriving business community, Southampton provides an excellent balance between professional opportunity and quality of life.