Executive Assistant

Stafffinders' Client; Scotland; On-site; GBP 40,000 - 60,000; Full time

Job summary

An outstanding business is seeking a dedicated Executive Assistant to support the Chief Executive and Directors in a fast-paced environment. This pivotal role involves managing complex schedules, producing important documents, and maintaining the CEO's brand. The ideal candidate will have significant experience in a strategic support role, a degree-level education, and a proactive attitude. Join a dynamic team where you can make a real impact and support the success of the business in an entrepreneurial setting. If you thrive on organization and communication, this is the perfect opportunity for you.

Qualifications

• Several years of experience in a strategic support role is essential.
• Strong understanding of an entrepreneur's dynamic work environment.

Responsibilities

• Manage complex diaries and schedule meetings for the CEO.
• Act as the first point of contact for the CEO and stakeholders.
• Produce reports, presentations, and take meeting minutes.

Skills

Attention to detail

Communication skills

Organizational skills

Proactive attitude

Time management

Education

Degree level education or equivalent

Job description

Ever feel like you are walking through treacle? Is everyone around you working too slow? Maybe it’s time for a change.

Are you a dedicated Executive Assistant who enjoys working in a fast-paced environment and thrives on taking tasks through to completion? We are delighted to be working in collaboration with an outstanding business, as they seek a talented EA to work alongside the Chief Executive & Directors.

As an individual, you need to have high attention to detail, the ability to work to tight and changing deadlines, a flexible and proactive attitude, first-class communication skills and polished presentation.

Your new employer
You will be working with a highly successful entrepreneurial couple, with offices in both Renfrewshire & Edinburgh, therefore applicants from either location are encouraged to apply. You’ll play a pivotal role in the operational side of the business, including managing and supporting staff. It is important to maintain a high level of discretion and be a strong organiser in both professional and personal work.

Responsibilities within your new role

1. You will hold a vital role in the overall success of the business, with key duties including (but not limited to):

2. Act as the first point of contact for the CEO.

3. Maintain complex and committed short, medium and long-term diaries for the CEO including scheduling internal and external meetings & booking travel.

4. Produce documents, reports and presentations as well as take clear and concise minutes at a variety of meetings.

5. Proactively maintain the brand of the CEO both inside and outside of the company.

6. Communicate on behalf of the Chief Executive to other stakeholders as required.

7. Assist with the provision of company secretarial and governance duties as required.

8. Provide charity board support.

Your personality, experience and qualifications
The ideal candidate will have several years of experience in a similar-level strategic support role and environment. You should be educated to a degree level or equivalent, be tech savvy and have a strong understanding of the ever-changing nature of an entrepreneur's day. You will be one step ahead and enjoy supporting the overall success of the business. You will demonstrate confidence & competence and provide insights to important decision making. You will also support the implementation of new systems & processes.

Apply now!
Please send us an up-to-date copy of your CV by clicking the Apply button. This position is only available to applicants who have immediate Right to Work in the UK and you will be required to provide evidence of such upon request. Also required are up-to-date contact details for at least 2 references.

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