Executive Assistant to Director of Scotland (Shelter Scotland)

Investinwestlothian; City of Edinburgh; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading charity in Scotland is seeking a highly organised Executive Assistant to support the Director and Assistant Directors. This hybrid role involves managing communications, coordinating busy schedules, and supporting key projects, requiring excellent organisational and communication skills. If you are proactive and adaptable under pressure, this is the role for you.

Qualifications

• Experience supporting a CEO or senior executive.
• Excellent verbal and written communication skills.
• Confidence in managing complex diaries and inboxes.

Responsibilities

• Provide executive-level support to the Director and Assistant Directors.
• Coordinate a busy diary and handle confidential communications.
• Ensure smooth planning and delivery of meetings for the Shelter Scotland Committee.

Skills

Organisational skills

Discretion

Communication

Attention to detail

Proactive attitude

Tools

SharePoint

Job description

Job Title: Executive Assistant to Director of Scotland

Company Name: Shelter Scotland

Location: Hybrid: Edinburgh

Job Type: Full-Time

Job Description:
We are looking for a highly organised and discreet individual to provide executive-level support to the Director and Assistant Directors of Shelter Scotland, as well as wider senior management. You will manage the Director’s office, coordinate a busy diary, handle confidential communications, and act as a key point of contact both internally and externally. You will also provide secretariat support to the Shelter Scotland Committee, ensuring smooth planning and delivery of meetings, agendas, and follow-up actions. The role involves liaising with internal teams such as Media and Policy Advocacy, supporting internal communications, managing documentation and systems (including SharePoint), and offering project and administrative support across the leadership team. A proactive approach, excellent written and verbal communication skills, and experience of working in a fast-paced environment are essential.

Experience And Qualifications:
We’re seeking someone who:Has experience supporting a CEO or senior executiveIs confident managing complex diaries, inboxes, and prioritiesHas experience liaising with government politicians, philanthropists, and MediaHas experience supporting a committeeIs proactive, adaptable, and unflappable under pressureCommunicates clearly and professionallyHas excellent attention to detail and can work independentlyApply to be part of our team and be the change you want to see in society.