Executive Assistant

The Guardian; Reading; Hybrid; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Flexible working arrangements

Generous holiday allowance

Job summary

The Guardian is seeking a proactive Executive Assistant to support the Pro Vice-Chancellor, Education and Students, ensuring efficient diary management and organisation of meetings. You will work closely with other Executive Assistants to help coordinate the Vice Chancellor's Office.

Your role involves handling confidential information with tact, managing competing priorities, and liaising with external stakeholders.

Qualifications

• Experience providing direct support to an executive director or senior manager.
• Sound knowledge of, or experience in, the higher education sector, or other regulated environment.

Responsibilities

• Be responsible for advising the Pro Vice-Chancellor of impending internal and external work deadlines and assist with the preparation of materials for these.
• Organise and support meetings chaired by the Pro Vice-Chancellor, including preparing meeting packs, taking appropriate minutes and following up actions between meetings
• Liaise with key external stakeholders, following up with contacts after meetings and events on behalf of the Pro Vice-Chancellor

Skills

Diary management

Stakeholder liaison

Discretion and integrity

Education

GCSE Maths and English (Grade C/4 or above)

Tools

MS Office (Teams, Outlook, Word, Excel, PowerPoint)

Job description

We are looking for a proactive individual to support our Pro Vice-Chancellor, Education and Students and ensure the efficient management of their busy schedule. As an Executive Assistant, you will be responsible for delivering effective and efficient support, working closely with fellow Executive Assistants to coordinate the overall running of the Vice Chancellor's Office. Day to day, you will be involved in all aspects of diary management, project support and other administrative tasks, as well as organising meetings and liaising with key stakeholders. You will need to be able to handle confidential information with tact and integrity, juggle competing priorities and make appropriate decisions on the Pro Vice-Chancellor's behalf where necessary. Your Accountabilities And Responsibilities Include

• Be responsible for advising the Pro Vice-Chancellor of impending internal and external work deadlines and assist with the preparation of materials for these
• Organise and support meetings chaired by the Pro Vice-Chancellor, including preparing meeting packs, taking appropriate minutes and following up actions between meetings
• Liaise with key external stakeholders, following up with contacts after meetings and events on behalf of the Pro Vice-Chancellor
  GCSE Maths and English language Grade C or 4 or above
• Experience providing direct support to an executive director or senior manager
• Sound knowledge of, or experience in, the higher education sector, or other regulated environment
• Digital skills confidence: We use MS Office which includes Teams, Outlook, Word, Excel, and PowerPoint and several other systems/technology
  At University of the Built Environment we expect employees to demonstrate our values: Passion, Integrity, Excellence and Support. Student satisfaction and success are our main drivers, and our people consistently report high levels of employee engagement; your contribution will be valued should you join us.

We are a long-standing and leading provider of supported online education with a long-term ambition to be the world's most sustainable university. At The London School of Architecture, our students study onsite. Staff wellbeing and work-life balance are a priority for us, with flexible working arrangements and a generous holiday allowance amongst some of our key employee benefits.
Full time (35 hrs/wk), permanent Split place of work between Horizons (Reading, Berkshire) and Home with one to two days per month spent at Horizons Salary Up To £39,636 Pa Plus Benefits We are looking for a proactive individual to support our Pro Vice-Chancellor, Education and Students and ensure the efficient management of their busy schedule. As an Executive Assistant, you will be responsible for delivering effective and efficient support, working closely with fellow Executive Assistants to coordinate the overall running of the Vice Chancellor's Office. Full time (35 hrs/wk), permanent Split place of work between Horizons (Reading, Berkshire) and Home with one to two days per month spent at Horizons Salary Up To £39,636 Pa Plus Benefits