Executive Assistant

University of Birmingham; Birmingham; On-site; GBP 33,000 - 36,000; Full time

Job summary

The University of Birmingham is advertising a new permanent, full-time PA/Administrative role within the College Executive Office of the College of Medicine and Health. The postholder will provide high-level administrative support to the Pro-Vice-Chancellor and Head of College, and will be a key member of the College Executive Office and Administration Team.

You will liaise with internal and external colleagues, arrange meetings, track workstreams and ensure tasks are progressed on time.

Qualifications

• Outstanding organisation and administrative skills.
• Ability to work independently with sound judgement.
• Confidentiality and professional standards.

Responsibilities

• Provide PA support to the Head of College.
• Support the College Executive Officer and Senior Management Team.
• Coordinate meetings and manage calendars.
• Ensure work-streams and key projects stay on track.
• Liaise with internal and external colleagues to facilitate tasks.

Skills

Organisational skills

Administrative skills

Independence

Discretion

Judgement

Job description

Salary: Full time starting salary is normally in the range £33,002 to £35,608 with potential progression once in post to £39,906.

Hours: Full Time Contract Type: Permanent Closes: 22nd September 2026

We are excited to advertise a new post within the College Executive Office in the College of Medicine and Health, at the University of Birmingham. Reporting to the College Executive Officer the post-holder will be the primary administrative support to the Pro-Vice-Chancellor and Head of College and a key member of the wider College Executive Office and Administration Team.

In doing so they will liaise with internal and external colleagues to ensure key tasks are undertaken, meetings are arranged and appropriately supported, and work-streams of various of projects are kept on track. The College of Medicine and Health is the largest within the University and is an exciting hub of academic, clinical and professional services staff working collaboratively to train the next generation of healthcare professionals and conduct world-leading research.

The College Executive Office is an exciting place to work, at the heart of the College's work. It is busy and friendly environment in which to work in which all members are expected to keep to the highest standards of professionalism and confidentiality. In addition to their duties in providing PA support to the Head of College the post-holder will also support the College Executive Officer, and members of the Senior Management Team in delivering key processes and projects within the College.

They will also work with counterparts across the College to develop consistent ways of working and form a wider community of practice within the College. We are looking for someone with outstanding organisation and administrative skills. The post-holder will also be able to work independently, have sound personal judgement, resourcefulness, flexibility, and self-motivation.

Informal enquiries can be made to Wade Taylor, [e-mail]

Valuing excellence, sustaining investment

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working £33,002 to £35,608 with potential progression once in post to £39,906