Executive Assistant

Broadacres Housing Association Limited; Northallerton; On-site; GBP 33,000 - 40,000; Full time

Benefits offered by this job

Generous holiday allowance

Pension with life cover

Flexible working

BroadRewards platform

Wellbeing programme

Job summary

Broadacres Housing Association Limited in Northallerton seeks an Executive Assistant to support the Chief Executive and senior leadership, combining executive support, governance, stakeholder engagement and project coordination. This hybrid role involves managing a complex diary, preparing papers for Board and Committee meetings, arranging travel, and handling confidential information with discretion.

If you are highly organised, proactive and an excellent communicator, you will help ensure

Qualifications

• Significant experience in an Executive Assistant or senior support role.
• Experience managing complex diaries and competing priorities.
• Experience taking minutes in formal meetings.
• Experience handling confidential information.
• Experience working with senior stakeholders.
• Excellent organisational and communication skills.
• High level IT literacy with Microsoft Office.

Responsibilities

• Provide executive support to the Chief Executive, including managing a complex diary, meetings, priorities and correspondence.
• Act as the first point of contact for internal and external stakeholders on behalf of the Chief Executive.
• Coordinate stakeholder events, visits and external engagement activities.
• Support Executive Team meetings by preparing agendas, taking minutes and tracking actions.
• Provide project support and lead small projects as required.
• Prepare and publish Board and Committee papers and documentation.
• Support governance activities, including recruitment and induction of Board members.
• Maintain governance records and documentation, ensuring compliance and accuracy.
• Arrange travel, events and meetings for senior colleagues and Board members.
• Handle sensitive and confidential information with professionalism and discretion.

Skills

Executive support

Diary management

Stakeholder engagement

Governance

Project coordination

Minutes taking

IT literacy

Communication

Education

GCSEs (5) or equivalent

Tools

Microsoft Office

Job description

Executive Assistant

Northallerton / Hybrid
£36,677 per annum | 37 Hours | Permanent

Be at the heart of the action

We're seeking an exceptional Executive Assistant to support our Chief Executive and senior leadership team in a role that combines executive support, governance, stakeholder engagement and project coordination. This is a fantastic opportunity to play a key role in the organisation, helping to ensure strong leadership, effective decision-making and excellent stakeholder relationships across Broadacres. If you're proactive, organised and passionate about making a difference, we'd love to hear from you.

Key Responsibilities

• Provide executive support to the Chief Executive, including managing a complex diary, meetings, priorities and correspondence.
• Act as the first point of contact for internal and external stakeholders on behalf of the Chief Executive.
• Coordinate stakeholder events, visits and external engagement activities.
• Support Executive Team meetings by preparing agendas, taking minutes and tracking actions.
• Provide project support and lead small projects as required.
• Prepare and publish Board and Committee papers and documentation.
• Support Board, Committee and governance activities, including recruitment, induction and development of Board members.
• Maintain governance records and documentation, ensuring compliance and accuracy.
• Arrange travel, events and meetings for senior colleagues and Board members.
• Handle sensitive and confidential information with professionalism and discretion.

About You

• Highly organised with the ability to manage multiple priorities and deadlines.
• A confident communicator with excellent written and verbal communication skills.
• Proactive, professional and able to work independently.
• Detail-focused with a commitment to delivering high-quality work.
• Comfortable building relationships with a wide range of stakeholders.
• Trustworthy and able to handle confidential information appropriately.

Essential Qualifications & Experience

• Significant experience in an Executive Assistant, Executive PA or similar senior support role.
• Experience managing complex diaries and competing priorities.
• Experience taking minutes in formal meetings.
• Experience handling confidential information.
• Experience working with senior stakeholders.
• Excellent organisational, communication and project management skills.
• High level of IT literacy, including Microsoft Office applications.
• 5 GCSEs or equivalent qualifications.

What We Offer

• Generous holiday allowance with the option to buy additional leave, alongside a pension scheme with life cover
• Flexible and supportive working within a collaborative and customer-focused team
• Access to our BroadRewards platform, offering schemes such as Cycle to Work and Smart Tech
• A strong focus on wellbeing, including a 24/7 Employee Assistance Programme, counselling support and occupational health services
• Everyday financial and lifestyle support, including eye care and flu vouchers, savings and low-cost loan options, payroll giving to charities, and access to money advice services

Why Broadacres?

At Broadacres, we champion diversity and are committed to being an equal opportunities and disability confident employer. We welcome applications from all community sectors and encourage individuals underrepresented in our organisation to apply.

Our Organisation

Broadacres is a successful, innovative, not-for-profit housing association based in Northallerton, North Yorkshire. We own and manage more than 6,900 homes across various regions, providing top-tier services aimed at meeting our vision: "to be the best rural housing association in the country". We ensure our customers receive first-class service, making them proud to live in a Broadacres home.