Executive Assistant

HCA Healthcare UK; Manchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

HCA Healthcare UK is looking for an experienced Executive Assistant to provide high-level administrative support at The Christie Private Care. This full-time, permanent role involves managing executive calendars, drafting communications, and organizing meetings, requiring a dynamic individual committed to organizational success. With competitive pay and great benefits, this position supports the healthcare sector’s best practices.

Benefits

25 days holiday plus Bank Holidays

Private Healthcare Insurance

Private pension contributions

Flexible health and lifestyle benefits

Qualifications

• Dynamic and self-motivated individual is essential.
• Experience in a commercial or healthcare environment is desirable.
• Competency in Microsoft packages including Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Manage executive calendars, including scheduling meetings and travel arrangements.
• Draft and proofread communications on behalf of executives.
• Plan and coordinate executive meetings and events.

Skills

Communication

Attention to detail

Reliability

Initiative

Microsoft Office proficiency

Education

Previous experience as a PA

Job description

Pay Competitive depending on experience with excellent benefits

Hours Full time

Contract Permanent

Role Other Qualified Professional

Posted 28 May 2025

Closes 27 Jun 2025

Job Description

Role: Executive Assistant
Site: The Christie Private Care, Manchester
Hours: Full time, 37.5 hours per week Monday to Friday
Contract Type: Permanent
Salary: Competitive depending on experience with excellent benefits

We're looking for an experienced Executive Assistant to join our Manchester Team based at The Christie Private Care rated "Outstanding" by the CQC.
As a key member of the team the Executive Assistant (EA) will provide high-level administrative support to executives, ensuring the efficient operation of the office. The EA manages schedules, communications, and administrative tasks, enabling executives to focus on strategic activities.

This role requires a dynamic and self-motivated individual who can support executives efficiently and contribute to the overall success of the organisation. The role will be based primarily at The Christie Hospital, with the flexibility to work at our Wilmslow Hospital if required.

Job Responsibilities:

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Attend meetings and events outside of normal working hour.
• Draft and proofread emails, memos, and other communications on behalf of executives.
• Arrange and manage detailed travel plans, itineraries, and agendas.
• Plan and coordinate executive meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items.
• Arrange catering, venue bookings, and other logistical details.
• Conduct research, compile data, and prepare reports for executive decision-making. Track project progress and ensure deadlines are met.
• Maintain and organise the executive's office environment, ensuring it is tidy and functional. Manage office supplies and equipment, coordinating maintenance and repairs as needed.
• Monitor and reconcile expense reports, budgets, and financial documents.
• Handle invoicing, billing, and other financial transactions related to executive activities.
• Troubleshoot basic technical issues and liaise with IT support as needed.

Role: Executive Assistant
Site: The Christie Private Care, Manchester
Hours: Full time, 37.5 hours per week Monday to Friday
Contract Type: Permanent
Salary: Competitive depending on experience with excellent benefits

We're looking for an experienced Executive Assistant to join our Manchester Team based at The Christie Private Care rated "Outstanding" by the CQC.
As a key member of the team the Executive Assistant (EA) will provide high-level administrative support to executives, ensuring the efficient operation of the office. The EA manages schedules, communications, and administrative tasks, enabling executives to focus on strategic activities.

This role requires a dynamic and self-motivated individual who can support executives efficiently and contribute to the overall success of the organisation. The role will be based primarily at The Christie Hospital, with the flexibility to work at our Wilmslow Hospital if required.

Job Responsibilities:

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Attend meetings and events outside of normal working hour.
• Draft and proofread emails, memos, and other communications on behalf of executives.
• Arrange and manage detailed travel plans, itineraries, and agendas.
• Plan and coordinate executive meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items.
• Arrange catering, venue bookings, and other logistical details.
• Conduct research, compile data, and prepare reports for executive decision-making. Track project progress and ensure deadlines are met.
• Maintain and organise the executive's office environment, ensuring it is tidy and functional. Manage office supplies and equipment, coordinating maintenance and repairs as needed.
• Monitor and reconcile expense reports, budgets, and financial documents.
• Handle invoicing, billing, and other financial transactions related to executive activities.
• Troubleshoot basic technical issues and liaise with IT support as needed.

At HCA UK we care about what you care about. We care that you want to deliver the very best care. We care that you want a career you can be proud of. We care that you want working conditions that support your health and wellbeing. Let us care for you and your career, the same way you do for others.

What you'll bring:

• Previous experience as a PA in a commercial environment / Healthcare environment desirable
• Anticipates needs and takes initiative.
• Remains flexible and adjusts to changing priorities
• Reliable and trustworthy, with a strong work ethic
• This role requires a dynamic and self-motivated individual who can support executives efficiently and contribute to the overall success of the organization.
• Competent in Microsoft packages, Word, Excel, outlook and Powerpoint. Mail Merge etc
• Take minutes of meetings Audio Type
• Effective communication skills
• High Level of attention to detail/accuracy

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world's leading healthcare providers. In the UK, we're one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.
We believe that by caring for our employees, we empower them to provide exceptional care for our patients. That's why we offer a host of flexible benefits that reflect the invaluable contribution they make every day.

• 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
• Private Healthcare Insurance for treatment at our leading hospitals
• Private pension contribution which increases with length of service
• Season Ticket Loan and Cycle to Work scheme
• Group Life Assurance from day one
• Critical illness cover
• Enhanced Maternity and Paternity pay
• Corporate staff discount for all facilities including Maternity packages at The Portland
• Comprehensive range of flexible health, protection and lifestyle benefits to suit you
• Discounts with over 800 major retailers

Diversity and Inclusion

Patients first. Colleagues always. That's the guiding philosophy behind our approach to Diversity, Equity, Inclusion

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