Executive Assistant

Cooper Moss Rutland LLP; London; Hybrid; GBP 42,000 - 48,000; Full time

Job summary

A leading consultancy in the construction industry is seeking an Executive Assistant to support its executive team. This hybrid role involves managing schedules, coordinating meetings, and providing administrative support. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience in a similar role. Join a dynamic team that values innovation and professional growth.

Benefits

25 days holiday plus Bank Holidays

Comprehensive Private Healthcare

Life Assurance (x4 Salary)

Pension with employer contribution of 4%

Performance-based bonus

Training and professional development

Regular social events

Qualifications

• Demonstrable experience in an executive assistant role supporting C-suite executives.
• Ability to manage multiple tasks and prioritise effectively.
• Experience in handling sensitive information with confidentiality.

Responsibilities

• Coordinating diaries and meetings with clients and key stakeholders.
• Arranging office access and booking meeting rooms.
• Supporting Talent Acquisition and Development teams.

Skills

Organizational skills

Communication

Time management

Attention to detail

Interpersonal skills

Education

Relevant degree or diploma in business administration

Tools

Microsoft Office Suite

Digital communication tools

Job description

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Position: 193CMR: Executive Assistant

Location: Hybrid / 3-4 days in the London Office

Type: Full-time

Start Date: Immediate

Salary: £42,500 - £47,500

We are excited to announce an excellent opportunity for an Executive Assistant to join our dynamic team at Cooper Moss Rutland. If you are a highly organised, proactive individual with exceptional communication skills, we would love to hear from you. This role is pivotal in supporting our executive team and ensuring the smooth operation of our office. Join us and be a part of a company that values innovation, collaboration, and professional growth.

About us: CMR is first and foremost a team of people, passionate about the construction industry and changing the way project controls is provided. We are a progressive & dynamic consultancy offering tailored project controls services across a range of industries.

Our Purpose (Why we exist): Inspiring new ways to help shape our construction industry.

Our Ambition (What we want to achieve): Re-imagine project controls through a digital lens, being the obvious choice for clients and the place to grow together with intention.

You’ll

• Supporting Senior Management: Coordinating diaries and meetings with clients and key stakeholders including booking travel and accommodation.
• Office Management: Arranging office access, booking meeting rooms, ordering stationery and merchandise, office maintenance, H&S management and Fire Marshalling.
• Supporting the Talent Development Lead: Supporting MS Teams communications, employee engagement surveys, assisting to organise team social events, assisting in creating meeting presentations and updating spreadsheets.
• Supporting the Talent Acquisition Lead: Converting and Formatting CVs, setting up candidate interviews and creating new requirement adverts. Supporting exhibitions and events.
• Marketing Support: Assist in creating and posting social media content for Talent Acquisition and Talent Development teams.
• Sales Support: Downloading, inputting into and compiling tender documents, drafting sales material.
• Business Support: Co-ordinating company events and meetings, Collating key performance data.
  
  

Essential

We’re looking for:

• Ability to manage multiple tasks, prioritise effectively, and maintain a high level of accuracy.
• Excellent verbal and written communication abilities to interact with senior management, clients, and team members.
• Proficiency in managing schedules, meeting deadlines, and handling time-sensitive tasks.
• Keen eye for detail to ensure accuracy in all tasks and documents.
• Ability to anticipate needs, identify issues, and implement effective solutions.
• Competence in using office software (e.g., Microsoft Office Suite) and familiarity with digital communication tools (e.g., Teams).
• Ability to handle sensitive information with the utmost confidentiality and professionalism.
• Strong interpersonal skills to build relationships and work collaboratively with diverse teams.
• Able to adapt and rise to challenges as required
• Experience: Demonstratable experience in an executive assistant role supporting C-suite executives.
  
  

Desirable

• Education: A relevant degree or diploma in business administration, management, or a related field.
• Certifications: Professional certifications such as Certified Administrative Professional (CAP) or similar.
• Event Planning: Experience in organising corporate events and meetings.
  
  

At CMR we have a strong culture driven by our 9 Core Principles. We look to build a community of people that have the same beliefs as we do! You can find out more about us here: https://cmr.london/who-we-are/

Requirements and Location:

• Full right to work in the UK
• Hybrid / 3-4 days in the London Office
  
  

Salary & Benefits

• 25 days holiday (plus Bank Holidays)
• Comprehensive Private Healthcare (Inc Dentist and Optician)
• Life Assurance (x4 Salary)
• Pension: employers' contribution of 4%
• Company and personal performance-based bonus
• Salary Sacrifice Scheme
• Long Service Leave
• Training and professional development
• Regular social events
• Perkbox – employee experience platform
  
  

️ Next Steps

To apply to our vacancy please submit a copy of your CV for consideration.

We look forward to hearing from you!

CMR welcomes and encourages diversity in our workforce. CMR is Disability Confident Committed and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, age, sex, sexual orientation, gender identity, national origin or disability or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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