Executive Assistant

Robert Walters Direct Sourcing EMEA; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

An exciting opportunity awaits for a proactive Executive Assistant to join a dynamic Capital Markets ECM division. In this role, you will support the Head of CEEMA and a team of 14 bankers, managing complex diaries and coordinating travel arrangements across multiple time zones. Your exceptional organisational skills will be essential in ensuring seamless client interactions and the smooth execution of internal meetings. This position offers valuable experience in a leading financial services organisation, where commitment and cooperation are highly valued. If you're ready to thrive in a fast-paced environment and make a significant impact, this role is perfect for you.

Benefits

Dynamic Working Environment

Collaboration with High-Performing Team

Valuable Experience in Financial Services

Qualifications

• Proactive and detail-oriented with strong experience in executive-level support.
• Excellent time management and organisational skills for a fast-paced environment.

Responsibilities

• Manage complex diaries and coordinate extensive travel arrangements.
• Prepare meeting agendas and handle emails with professionalism.

Skills

Organisational Skills

Time Management

Attention to Detail

Professionalism

Multi-Time Zone Scheduling

Travel Arrangement Management

Job description

Executive Assistant

Salary: £200 - £220 per day
Location: Canary Wharf 5 Days in the Office

Contract Length: Initial 3 months rolling

An exciting opportunity has arisen for an experienced Executive Assistant to join a dynamic Capital Markets ECM division. This role supports the Head of CEEMA and a team of 14 bankers in a fast-paced, high-travel environment. The position requires exceptional organisational skills to manage complex diaries across multiple time zones, coordinate extensive travel arrangements, and ensure seamless client interaction.

• Dynamic and fast-paced working environment
• Opportunity to work closely with a high-performing team
• Valuable experience in a leading financial services organisation

What you'll do:

As an Executive Assistant, your role will be pivotal in supporting the Head of CEEMA and a team of 14 bankers. Your excellent organisational skills will be put to use managing complex diaries across multiple time zones. You will also coordinate extensive travel arrangements ensuring seamless client interaction. Your ability to organise and prepare meeting agendas will contribute to the smooth execution of internal meetings. As the primary point of contact, your professionalism will shine through as you handle emails and correspondence. Your attention to detail will be crucial in arranging travel plans for the team and processing expense claims accurately.

• Efficiently manage complex calendars, including scheduling internal meetings across multiple time zones (UAE and USA)
• Organise and prepare agendas, materials, and logistics for internal meetings, ensuring smooth execution
• Serve as the primary point of contact, handling emails and correspondence with professionalism and discretion
• Arrange travel plans for the team, including bookings and itineraries, with a focus on UAE and USA travel and occasional Southern Europe trips
• Process and track expense claims accurately, adhering to company policies
• Provide high-quality traditional EA support, including document preparation, data entry, and record maintenance

What you bring:

The ideal candidate for this Executive Assistant role is proactive, organised, detail-oriented with strong experience in providing executive-level support. Your excellent time management skills will enable you to prioritise tasks effectively in a fast-paced environment. A professional approach when interacting with internal teams and external clients is essential. Familiarity with managing travel arrangements and multi-time zone scheduling is key for this role.

• Proactive approach towards tasks
• Strong organisational skills
• Detail-oriented mindset
• Excellent time management skills
• Ability to prioritise tasks effectively
• Professional approach when interacting with internal teams and external clients
• Familiarity with managing travel arrangements
• Experience with multi-time zone scheduling

What sets this company apart:

This is an opportunity to work in a dynamic and fast-paced environment where you'll be closely collaborating with a high-performing team. You'll gain valuable experience working in a leading financial services organisation that values commitment, cooperation, and trust.

What's next:

Ready for an exciting new challenge? Apply now!

Apply today by clicking on the link. We look forward to receiving your application!

We are committed to offering an inclusive recruitment experience. If you require accommodations because of disability or health condition, please email: gscemeaedi @ robertwalters.com. This position is being sourced through our Outsourcing service line.