Executive Assistant

Randstad Enterprise; Kingston upon Hull; On-site; GBP 30,000 - 45,000; Full time

Job summary

Randstad Sourceright is seeking an Executive Assistant to support senior leadership at a global CDMO. This permanent, full-time role in Yorkshire involves administrative management, event organization, and stakeholder engagement. Ideal candidates will have at least 5 years of experience and a Business Administration Diploma, excelling in communication and time management.

Qualifications

• 5+ years of experience in an administrative position.
• Excellent knowledge of English (German is a plus).
• Strong experience dealing with senior management stakeholders.

Responsibilities

• Manage calendars, arrange business travel, and process expenses.
• Coordinate onboarding for new employees with HR.
• Organize events and meetings, both internal and external.

Skills

Communication

Time Management

Team Player

Education

Business Administration Diploma

Tools

MS Office Suite

Job description

Job title: Executive Assistant

Location: Yorkshire/Humber

Contract: Permanent, Full Time

Work hours: 37.5

Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services are currently recruiting for an Executive Assistant on behalf of a global CDMO organization.

Role purpose:

Support E2E LT and SLT in managing admin tasks. Organization of events to host EC members’ visits. Manage onboarding in consultation with OE-HR and SLT.

Key accountabilities:

• Maintain calendars and diaries, provide presentations & meeting preparation notes, arranges business travel and track/process expenses, relevant invoices etc.
• Onboarding coordination for new employees in close cooperation with the responsible HR manager
• Organize events, workshops and various meetings (internal, external, local and international)
• Admin support to organize management and customer visits
• Manage Purchase Orders end to end (Create POs in SAP, track invoices and costs against the PO, extend where necessary or requesting additional PRs if needed etc.)
• Act as a Timekeeper for SLT and their direct teams (Kronos)

Key requirements:

• Business Administration Diploma or equivalent knowledge through experience
• 5+ years of experience in an administrative position
• Excellent knowledge of English (German is +)
• MS Office Suite including TEAMS
• Excellent communication skills
• Strong experience in dealing with stakeholders at senior management level; ability to independently set priorities; and good time management skills; a good team player