Executive Assistant to CIO

Marchon Partners; Boston; Remote; GBP 30,000 - 45,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support the Chief Information Officer and IT Executive Leadership team. This 12+ month remote contract requires excellent Microsoft Office skills, strong communication, and organizational abilities. The ideal candidate will work in a fast-paced environment, multitasking effectively while providing high-level support.

Qualifications

• Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio).
• Proven ability to work independently with minimal supervision.
• Strong skills in managing multiple stakeholders and priorities.

Responsibilities

• Provide proactive executive-level administrative support.
• Conduct research and prepare executive reports.
• Coordinate executive meetings and manage calendar.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Multitasking

Attention to Detail

Interpersonal Skills

Job description

MUST BE LOCAL TO: MA, NH, or RI

We are seeking a dynamic Executive Assistant with a high level of professionalism, organizational skills, and desire to work in a fast-paced, performance-driven environment. This person will provide primary administrative support and coordination for the Chief Information Officer (CIO) and IT Executive Leadership team.

Position Overview: This is a 12+ month contract position, working remotely with occasional onsite presence required (1-2 days per month). The work schedule is Monday through Friday, 9:00 AM to 5:00 PM

Key Responsibilities:

• Provide proactive executive-level administrative support, anticipating needs before being asked
• Complete projects and special assignments by establishing objectives, determining priorities, and managing multiple stakeholders
• Conduct research, collect and analyze data to prepare executive reports and presentations
• Create and maintain complex charts, graphs, and data visualizations
• Coordinate executive meetings including agenda preparation, correspondence, presentations, and all follow-up activities
• Provide calendar management support for C-level executives
• Attend meetings to record decisions and action items, manage meeting materials
• Send friendly reminders for overdue action items and manage follow-ups
• Coordinate off-site executive meetings and events as necessary
• Manage office supply ordering and facility-related requests
• Handle confidential documents and correspondence with discretion
• Provide courteous and efficient support to all IT team members

Required Qualifications:

• Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio)
• Advanced PowerPoint skills for executive-level presentations
• Strong Visio skills for creating process flows and organizational charts
• Excellent written and verbal communication skills
• Proven ability to work independently with minimal supervision
• Experience supporting C-level executives in a fast-paced environment
• Strong organizational and planning skills with attention to detail
• Ability to multitask and prioritize competing deadlines
• "Can do" attitude with demonstrated initiative and proactive approach
• Soft interpersonal skills suitable for executive team interaction
• General understanding of IT technology/processes

Ideal Candidate: We're looking for someone who is confident, flexible, responsive, and eager to learn. The successful candidate will be mature, goal-driven, and highly adaptable to change. Must be self-motivated with exceptional communication skills and the ability to maintain a professional culture while building positive relationships across all levels of the organization.

Remote Work Requirements:

• Dedicated, distraction-free workspace
• Reliable high-speed internet connection
• Ability to maintain professional environment during virtual meetings