Executive Assistant

Belkin International; Kings Langley; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

A leading company is seeking a proactive Executive Assistant to support the Managing Director and Senior Leadership Team. This part-time role involves managing communication, scheduling, and event planning to help ensure the efficiency and effectiveness of leadership operations. Ideal candidates will possess exceptional organizational abilities and a positive attitude.

Benefits

Competitive Salary and Benefits

Flexible hybrid working

Optional Private Health Insurance

25 days holiday (increasing to 30 days after 5 years)

Qualifications

• 3 years Executive Administration experience supporting senior leadership.
• Proficient in Microsoft Office and excellent communication skills.
• Strong ability to prioritize and manage multiple tasks effectively.

Responsibilities

• Manage email, diary, travel arrangements for MD and SLT.
• Coordinate meetings, prepare documents, and take minutes.
• Support in organizing corporate events and social media management.

Skills

Organizational skills

Communication

Problem solving

Attention to detail

Flexibility

Tools

Microsoft Office Suite

Video conferencing tools

Job description

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We’re looking for a super-organised person with up to 3 years of experience and a positive can-do attitude, to support our Managing Director and EMEA Senior Leadership Team (SLT). You will be responsible for all the usual EA and office manager tasks, including organising and focusing time and activities, as well as managing relationships and supporting on key projects, both internally and externally.

What you’ll be doing

In this high profile and demanding role, you will be:

• Proactively supporting our MD & SLT, including email management, diary management, travel, and meeting arrangements, ensuring time efficiency and minimising scheduling conflicts
• Managing credit card expenses and invoicing, ensuring that all expenses are accounted for ahead of reconciliation
• Managing meetings – setting up rooms, arranging lunches, preparing papers for meetings, taking minutes, and following up on actions
• Coordinating arrangements for leadership and public speaking events with which the MD is involved in
• Project administration– chasing completion of milestones, keeping progress logs, and updating the SLT
• Maintain a high level of organization in the office environment, coordinate with other departments to ensure that team needs are met and office supplies and equipment are available.
• Ensure the MD and leadership team have the resources and support they need to be effective in their roles.
• Supporting in the creation of engaging communications, blogs, and vlogs, as well as managing the MD’s social media presence
• Responding to generic requests for information both internally and externally and handling matters on behalf of the MD when required
• Act as a liaison between the MD, leadership team, and internal/external stakeholders, handling sensitive and confidential information with discretion
• Organise corporate events, conferences, and team-building activities, ensuring all logistics are covered and the event runs smoothly
• Occasional travel may be required for events or meetings

Skills, experience and qualities you’ll need

If you are an experienced EA or PA to an Executive or Senior team and can demonstrate the following, we’d love to hear from you.

• At least 3 years Executive Administration experience, or administrative support role, ideally supporting senior leadership or a C-suite executive
• The ability to prioritise effectively and manage multiple demands, while remaining organised and producing work of a consistently high quality
• Excellent written and verbal communication skills
• Exceptional organisational skills with the ability to manage multiple tasks simultaneously and meet deadlines
• Problem solving skills, Strong ability to anticipate needs and resolve issues efficiently
• Strong attention to detail and accuracy, particularly in scheduling, communication, and document preparation
• Flexibility in a fast-paced environment and ability to shift priorities based on evolving needs
• Ability to work collaboratively across departments and with people at all levels of the organization
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (e.g., Zoom, Microsoft Teams).
• High standards of confidentiality, discretion, tact, and diplomacy
• Calm under pressure, proactive, have an optimistic outlook, and a can-do attitude
• Tenacious and resilient
• Self motivated and anticipate needs

What you’ll get in return

• Currently the role is for 20 hours per week part-time – days to be agreed
• Competitive Salary and Benefits and Bonus Plan
• Flexible hybrid working
• Optional Private Health Insurance & Dental Insurance
• Pension
• Life Assurance

25 days holiday (increasing to 30 days after 5 years) & Bank Holidays

What you’re getting into

We’ve got big collaborative spaces for your big ideas, so bring an open mind and leave your suit in the closet. We all are committed to creating unique and rewarding consumer experiences. Everyone is interested in succeeding – for the team, for themselves and for the business. Cross-functionally and across the company, everyone has common goals and aspires to be their best.

You will learn something new or at least look at things differently every day. There are so many smart and creative people around that you’ll be motivated to pursue the ideal.

Team spirit is infectious. Belkin is an extremely open workplace, where communication is essential. Not every idea will be accepted, but you’ll be asked for your point of view. Innovation thrives on multiple and varied levels. At Belkin we challenge conventional wisdom and refuse to accept that something cannot be done.

We are committed to diversity. Belkin is an Equal Opportunity and Affirmative Action Employer M/F/D/V. We maintain a drug-free workplace.

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